Personal Assistant (Corporate & Commercial, Competition & Consumer)

Addisons; Australia; Hybrid; AUD 70,000 - 100,000; Full time

Job summary

Addisons is seeking an experienced Personal Assistant to provide high‑quality administrative and secretarial support to three Partners, their team of lawyers and a busy practice focused on corporate, commercial, competition and consumer matters.

You will manage calendars, travel, billing, and document preparation, draft correspondence and reports, and assist with file management and meetings. After a settling‑in period, there is flexibility to work from home up to two days per week.

Qualifications

• Five+ years’ experience in a legal secretary or personal assistant role.
• Advanced MS Office proficiency; familiarity with legal systems like iManage and Aderant.
• Strong written and verbal communication, exceptional organisation and time management.

Responsibilities

• Manage calendars, travel arrangements, and scheduling for Partners and team.
• Draft, format and amend legal documents and prepare client presentations.
• Handle billing, timesheets, invoicing and expense reporting; maintain electronic and physical files.
• Coordinate meetings, respond to calls and emails, and prepare correspondence and reports.
• Ensure efficient office operations and support for the team.

Skills

Legal secretarial experience

MS Office advanced

Communication skills

Time management

Education

Certificate IV in Business Administration

Tools

iManage

Aderant

Job description

Personal Assistant (Corporate & Commercial, Competition & Consumer)

Addisons is seeking an experienced and dedicated Personal Assistant to provide a high standard of administrative and secretarial support to three Partners, their team of lawyers and their busy practice.

The team advises on a broad range of corporate and commercial matters, including mergers and acquisitions, competition and consumer law matters, and general advisory work. The team work on high-profile matters for prestigious Australian and international clients; many of whom are long-standing clients.

This is a fantastic opportunity for a capable legal administrative professional to become part of a high performing team and make a real impact. As a Personal Assistant, you will play a key role in supporting the efficient operation of the team by managing day-to-day administrative tasks, allowing our lawyers to focus on delivering high-quality legal work. You’ll be exposed to a diverse mix of tasks and industries while contributing to a collaborative team that values excellence, initiative, and ongoing professional development.

We’re looking for someone who is proactive, detail-oriented, organised, and thrives in a dynamic environment. Comprehensive training will be provided to ensure a smooth onboarding experience and help you become a valued member of our close-knit team. After an initial settling-in period, there is flexibility to work from home up to two days per week.

Addisons has recently been recognised in the 2026 edition of Best Lawyers™ – Best Law Firms for its excellence in Commercial and Corporate Law. This accolade highlights the exceptional quality of our work and the esteemed clients we represent. Additionally, we take pride in our status as one of the top law firms to work for in Australia, having been recognised as a ‘5-Star Employer of Choice 2023, 2024, 2025 & 2026 by Australasian Lawyer.

Key responsibilities include:

• Financial & matter management – timesheet entries/modification, opening and closing electronic files, preparing bills, loading and managing invoices via e-billing databases and preparing reports as required by clients and the Addisons team
• Document management and word processing – draft, format and amend legal documents, prepare and format presentations to clients, ensuring proper filing and maintenance of client files and records, both electronic and physical
• Administrative support – provide a high standard of administrative support to the team, including managing calendars, scheduling appointments, coordinating meetings and conferences, and travel arrangementsas required
• Expense management – track and submit expense reports
• Communication management – respond to incoming calls, emails, and other correspondence; draft and prepare correspondence and reports as required
• General office administration – organising files, printing and photocopying, streamlining administrative processes, archiving, ensuring the team has everything needed to operate effectively.

To be considered for the role, you will have:

• At least five years’ experience in a legal secretary, personal assistant, or similar legal administrative role, ideally within a legal or professional services environment
• A Certificate IV in Business Administration or a similar discipline
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with legal systems such as iManage and Aderant is highly regarded
• A solid understanding of the monthly billing cycle within a legal environment
• Strong written and verbal communication skills
• Excellent organisational and time management skills, with the ability to manage multiple competing priorities and deadlines
• A proactive, solution-focused mindset and be able to work both independently and as part of a team
• High levels of discretion and professionalism when handling confidential information

As a responsible employer, we are committed to taking proactive measures to ensure our employees are afforded equal access to employment, promotion and learning and development opportunities within our workplace.

About Addisons

A full-service commercial law firm, Addisons is built on enduring partnerships with Australian and international clients. Many have trusted us for decades to support them with their most complex legal issues and day-to-day concerns.

Our teams are respected as astute problem solvers and tireless advocates who strive to know our clients’ business. Our bespoke solutions focus on the essentials, equipping clients to make informed decisions, strengthen business relationships and navigate legal challenges to achieve their commercial and strategic goals.

Working at Addisons

Addisons is committed to bringing out the best in our people. We invest in you to succeed through client exposure, high quality training and development and encourage open communication. Addisons attracts the very best people with outstanding levels of talent, character and work ethic. We value each other and the unique culture we have created, with an inclusive, diverse and positive work environment which includes social activities, morning teas, drinks, and casual dress every Friday.

Employer of choice

We support our lawyers and staff through employee-centred programs. Addisons is recognised as a “5-Star Employer of Choice 2023 – 2026” by Australasian Lawyer, placing the firm amongst the top law firms to work for in Australia.