Personal Assistant (Corporate & Commercial, Competition and Consumer)

Addisons; Sydney; Ibrido; AUD 65.000 - 100.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid work arrangement

Comprehensive training

Descrizione del lavoro

Addisons is seeking a capable Personal Assistant to support a Corporate & Commercial, Competition and Consumer team in Sydney. You will manage day-to-day administrative tasks, enabling lawyers to focus on delivering high-quality legal work, with exposure to diverse matters and professional development.

The role offers comprehensive training, a flexible onboarding, and after settling in, up to two days per week work-from-home flexibility within a high-performing, collaborative team.

Competenze

• Five+ years as legal secretary or personal assistant in a legal or professional services environment.
• Certificate IV in Business Administration or equivalent.
• Advanced proficiency in Microsoft Office; familiarity with legal systems like iManage and Aderant.
• Strong written and verbal communication skills.
• Excellent organisational and time-management abilities with multiple deadlines.

Mansioni

• Handle timesheet entries, matter management, billing preparation, and invoicing via e-billing databases.
• Draft and format legal documents; prepare client presentations and maintain client files and records.
• Provide high-standard administrative support: calendars, meetings, travel arrangements, and coordination.
• Submit and track expense reports and support internal reporting.
• Manage incoming calls and emails; draft correspondence and reports; support general office operations.

Conoscenze

MS Office Pro

iManage

Aderant

Formazione

Certificate IV in Business Administration

Strumenti

Microsoft Office

Descrizione del lavoro

Personal Assistant (Corporate & Commercial, Competition and Consumer)

The team advises on a broad range of corporate and commercial matters, including mergers and acquisitions, competition and consumer law matters, and general advisory work. The team work on high-profile matters for prestigious Australian and international clients; many of whom are long-standing clients.

This is a fantastic opportunity for a capable legal administrative professional to become part of a high performing team and make a real impact. As a Personal Assistant, you will play a key role in supporting the efficient operation of the team by managing day-to-day administrative tasks, allowing our lawyers to focus on delivering high-quality legal work. You’ll be exposed to a diverse mix of tasks and industries while contributing to a collaborative team that values excellence, initiative, and ongoing professional development.

We’re looking for someone who is proactive, detail-oriented, organised, and thrives in a dynamic environment. Comprehensive training will be provided to ensure a smooth onboarding experience and help you become a valued member of our close-knit team. After an initial settling-in period, there is flexibility to work from home up to two days per week.

Addisons has recently been recognised in the 2026 edition of Best Lawyers™ - Best Law Firms for its excellence in Commercial and Corporate Law. This accolade highlights the exceptional quality of our work and the esteemed clients we represent. Additionally, we take pride in our status as one of the top law firms to work for in Australia, having been recognised as a ‘5-Star Employer of Choice 2023, 2024, 2025 & 2026 by Australasian Lawyer.

Duties and Responsibilities

• Financial & matter management - timesheet entries/modification, opening and closing electronic files, preparing bills, loading and managing invoices via e-billing databases and preparing reports as required by clients and the Addisons team
• Document management and word processing - draft, format and amend legal documents, prepare and format presentations to clients, ensuring proper filing and maintenance of client files and records, both electronic and physical
• Administrative support - provide a high standard of administrative support to the team, including managing calendars, scheduling appointments, coordinating meetings and conferences, and travel arrangementsas required
• Expense management - track and submit expense reports
• Communication management - respond to incoming calls, emails, and other correspondence; draft and prepare correspondence and reports as required
• General office administration – organising files, printing and photocopying, streamlining administrative processes, archiving, ensuring the team has everything needed to operate effectively.

To be considered for the role, you will have:

• At least five years’ experience in a legal secretary, personal assistant, or similar legal administrative role, ideally within a legal or professional services environment
• A Certificate IV in Business Administration or a similar discipline
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with legal systems such as iManage and Aderant is highly regarded
• A solid understanding of the monthly billing cycle within a legal environment
• Strong written and verbal communication skills
• Excellent organisational and time management skills, with the ability to manage multiple competing priorities and deadlines
• A proactive, solution-focused mindset and be able to work both independently and as part of a team
• High levels of discretion and professionalism when handling confidential information