Personal Assistant

BR Masonry Pty Ltd; Windsor; On-site; AUD 52,000 - 78,000; Full time

Job summary

BR Masonry Pty Ltd is seeking a dedicated Personal Assistant to join the team on a full-time basis, based in South Windsor, NSW 2756. The role supports senior management and ensures smooth office operations.

You will provide comprehensive administrative and secretarial support, act as a liaison between management, staff and external stakeholders, and contribute to improving operational efficiency.

Qualifications

• Proven experience in a personal assistant, executive assistant or secretarial role.
• Excellent organisational and time management skills with ability to manage multiple priorities.
• Strong written and verbal communication with professional etiquette.
• Advanced proficiency in Microsoft Office Suite and office management software.
• Discretion and ability to handle confidential information with integrity.
• Desirable secretarial/administration or business management qualification, building industry exposure a plus.

Responsibilities

• Managing executive calendars, scheduling meetings and coordinating diaries.
• Preparing and managing correspondence, reports and documentation.
• Handling telephone and email communications and directing inquiries.
• Organising meetings: agendas, venues and recording minutes.
• Maintaining confidential files and records; ensuring easy access to information.
• Providing general administrative support: data entry, filing and document management.
• Assisting with travel arrangements and expense claims; ad-hoc projects.
• Liaising with internal departments and external partners for smooth coordination.
• Supporting preparation of presentations and financial documentation.

Skills

Time management

Organisation

Communication

Discretion

Problem solving

Independent work

Team collaboration

Education

Secretarial qualification

Tools

Microsoft Office

Job description

BR Masonry Pty Ltd is seeking a dedicated and organised Personal Assistant to join our team on a full-time basis. Based in South Windsor, NSW 2756, this role is pivotal to supporting senior management and ensuring the smooth operation of our office. You will provide comprehensive administrative and secretarial support, acting as a key facilitator between management, staff and external stakeholders. This position plays a strategic role in enhancing operational efficiency and enabling leadership to focus on core business objectives.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating diaries to ensure optimal time management
• Preparing and managing correspondence, reports, and documentation with accuracy and professionalism
• Handling telephone and email communications, prioritising and directing enquiries appropriately
• Organising and coordinating meetings, including preparing agendas, arranging venues, and recording minutes
• Maintaining confidential files and records, ensuring information is organised and easily accessible
• Providing general administrative support to the office, including data entry, filing and document management
• Assisting with travel arrangements, expense claims and other ad-hoc projects as required
• Liaising with internal departments and external partners to facilitate seamless communication and coordination
• Supporting the preparation of presentations and financial documentation

What we’re looking for

• Proven experience in a personal assistant, executive assistant or secretarial role within a professional environment
• Exceptional organisational and time management skills with the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills with professional etiquette
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
• Discretion and ability to handle confidential information with integrity
• Proactive approach with strong problem-solving abilities and attention to detail
• Ability to work independently and as part of a collaborative team environment
• Excellent interpersonal skills and the ability to liaise effectively with stakeholders at all levels
• Certification or qualification in secretarial, administration or business management is desirable. Previous experience in the building and construction industry preferred.

What we offer

At BR Masonry Pty Ltd, we value our employees and are committed to creating a supportive workplace. We offer a competitive salary package commensurate with experience, a friendly and inclusive team environment, and opportunities for professional development and career progression. We understand the importance of work-life balance and flexibility where possible, and we are dedicated to supporting the wellbeing and growth of our staff members.

About us

BR Masonry Pty Ltd is a respected masonry and construction company serving the South Windsor and broader NSW region. We are committed to delivering high-quality craftsmanship and reliable service to our clients. Our team is built on professionalism, integrity and a dedication to excellence. We pride ourselves on maintaining strong relationships with our clients and providing a supportive workplace for our employees.