Personal Assistant - Brisbane

Civil Mining & Construction Pty Ltd; City of Brisbane; Hybrid; AUD 60,000 - 90,000; Full time

Job summary

Civil Mining & Construction Pty Ltd invites applications for a current PA or someone moving into the role to support our Group Chairman and CEO with day-to-day operations. This is a 6-month assignment with potential future opportunities.

We value exceptional organisation, discretion, and clear communication in fast-paced environments. You'll manage calendars, travel, correspondence, and records, collaborating closely with senior leadership.

Qualifications

• Experience as a PA or willingness to move into the role.
• Exceptional organisational and time-management skills.
• Excellent written and verbal communication.
• Proficiency with office software and administrative systems.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Calendar management: prioritising schedules, meetings, and travel.
• Manage emails, calls, and inquiries; draft and review correspondence.
• Coordinate meetings including venues and equipment.
• Maintain accurate records, files and databases.
• Arrange travel and prepare comprehensive itineraries.

Skills

Time management

Organisational skills

Communication

Discretion

Office software

Tools

MS Office

Google Workspace

Job description

Great opportunity for a current or aspiring PA looking for more experience.

We are looking for a current PA, or someone looking to move into the role, who can naturally juggle competing tasks, separating the urgent from the important.

You can view this as a straight 6-month assignment or the opportunity to join a progressive civil contractor with the chance to be considered for future opportunities.

So why join CMC?

CMC is a 100% Australian owned, privately run civil contractor. With a strong focus on people, culture, and services, we are proud of our legacy, delivering multi-million-dollar civil works across Queensland and NSW.

Our exceptional people deliver exceptional outcomes because they are valued, supported, and encouraged to grow.

About the role

We want you to bring your professionalism, energy, organisation skills, and enthusiasm to this role, supporting our Group Chairman and CEO by efficiently managing administrative tasks and ensuring smooth day-to-day operations.

• Calendar Management: Coordinating and prioritising their schedules including meetings, appointments, and travel arrangements. Anticipating potential scheduling conflicts and proactively resolving them to optimise productivity.

• Communication and Correspondence: Managing incoming emails, calls, and inquiries on behalf of executives, responding promptly and effectively. Drafting and proofreading correspondence, reports, and presentations with a meticulous attention to detail.

• Meeting Coordination: Arranging and coordinating meetings, both internally and externally, ensuring all logistical aspects are considered. This includes scheduling, venue booking, and ensuring necessary equipment and resources are available.

• Documentation and Record-Keeping: Maintaining accurate and up-to-date records, files, and databases. Organising and archiving documents systematically for easy retrieval and reference.

• Travel Arrangements: Facilitating travel arrangements for executives, including transportation, accommodation, and itinerary planning. Providing comprehensive travel briefs and assistance as needed.

About you

Perhaps you are a current PA looking to gain more experience or the flexibility of a short-term contract, or you know you would be a great PA and you are looking to break into this area.

Either way, personality will be a key factor, and you will need to have the following experience and qualities to thrive in this role:

• Exceptional organisational and time-management skills, with the ability to prioritise competing tasks effectively;
• Excellent written and verbal communication skills, demonstrating precision and accuracy in conveying information;
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with administrative systems;
• Discretion and confidentiality in handling sensitive information.

Interested?

Great. Let’s talk.

If you have any questions before applying, please contact our internal recruiter, Amanda Datchens, at [e-mail].

We respect your time and interest, so you will receive a response, whether shortlisted or not.

At CMC, we celebrate diversity in all its forms and believe it makes us stronger. We warmly welcome people from all walks of life, backgrounds, and identities to apply and join us in building an inclusive and supportive workplace.

However, please note.

We anticipate that we will be able to fill this vacancy with an Australian citizen or someone with current rights to work in Australia, so unfortunately visa sponsorship is not offered for this role.

Strictly no agency emails or calls please– CV's and/or introductions will not be accepted or acknowledged for this role. Thank you for respecting our internal recruitment process.

Our preferred suppliers will be contacted directly if necessary.

If you would like to apply to become one of our preferred suppliers, please contact our Executive Manager of People & Culture Mark Daniel at [e-mail].