Personal Assistant

Avant Mutual Group; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Avant Mutual Group is seeking a skilled Personal Assistant to support the MI Workplace Law team in a fast-paced legal office. You will manage legal files, draft documents, and coordinate meetings, travel, and billing tasks.

Strong written and verbal communication, attention to detail, and proficiency in Microsoft Office are essential, as you will liaise with solicitors, witnesses and staff across multiple matters.

Qualifications

• Previous legal administrative, PA or paralegal experience.
• Experience preparing and formatting legal documents and maintaining files.
• Strong written and verbal communication skills and accurate typing.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Managing legal files and preparing legal documents, briefs, correspondence, summaries and chronologies.
• Assisting with court filings and liaising with witnesses, experts and court staff.
• Coordinating meetings and travel arrangements.
• Processing invoices, monthly billings and Mastercard reconciliations.
• Providing general administrative support to the team and other advice lines as required.

Skills

Legal admin

Personal Assistant

Communication skills

Paralegal experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Personal Assistant – MI Workplace Law, SA

Full-time | Permanent

Open to applicants from Sydney, Melbourne and Brisbane.

Join Avant’s Workplace Law team and provide essential administrative and legal support to our solicitors. This is a great opportunity for an experienced legal administrator or Personal Assistant to contribute to a collaborative team supporting Avant’s members and medical practices.

About Avant

Avant is Australia’s leading medical defence organisation, dedicated to protecting and supporting medical professionals through expert advice, legal services and insurance solutions.

About the Role

As Personal Assistant, you’ll support the effective management of legal files and help the Workplace Law team deliver high-quality legal services.

Key responsibilities include:

• Managing legal files and preparing legal documents, briefs, correspondence, summaries and chronologies.
• Assisting with court filings and liaising with witnesses, experts and court or tribunal staff.
• Coordinating meetings and travel arrangements.
• Processing invoices, monthly billings and Mastercard reconciliations.
• Providing general administrative support to the team and other advice lines as required.

About You

You’re organised, proactive and detail-oriented, with strong communication skills and the ability to manage competing priorities in a busy legal environment.

To be successful, you’ll bring:

• Previous experience in a legal administrative, Personal Assistant or paralegal role.
• Experience preparing and formatting legal documents and maintaining legal files.
• Strong written and verbal communication skills and accurate typing.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.

Experience preparing court documents and briefs, and knowledge of Adobe and PDF Doc Binder, will be highly regarded.