Personal Assistant

Avant Mutual Group; Brisbane; On-site; AUD 60,000 - 90,000; Full time

Job summary

Avant Mutual Group is seeking a Personal Assistant to support the Workplace Law team in Adelaide, SA. You will manage legal files, prepare documents and assist solicitors with court filings, meetings and travel arrangements.

The role requires strong organisational skills, attention to detail, and experience in a legal administrative or paralegal capacity, with proficiency in Microsoft Office and PDF tools.

Qualifications

• Experience in a legal administrative role or as a personal assistant in a legal environment.
• Proven ability to prepare and format legal documents and maintain files.
• Strong written and verbal communication skills; accurate typing.

Responsibilities

• Manage legal files and prepare documents, briefs, summaries and chronologies.
• Assist with court filings and liaise with witnesses, experts, and court staff.
• Coordinate meetings and travel arrangements.
• Process invoices and billings; Mastercard reconciliations where relevant.
• Provide general administrative support to the team and other advice lines.

Skills

Legal administration

Paralegal support

Time management

Microsoft Office

Tools

Adobe Acrobat

PDF Doc Binder

Job description

Personal Assistant - MI Workplace Law, SA

Full-time | Permanent

Open to applicants from Sydney, Melbourne and Brisbane.

Join Avant's Workplace Law team and provide essential administrative and legal support to our solicitors. This is a great opportunity for an experienced legal administrator or Personal Assistant to contribute to a collaborative team supporting Avant's members and medical practices.

About Avant

Avant is Australia's leading medical defence organisation, dedicated to protecting and supporting medical professionals through expert advice, legal services and insurance solutions.

About the Role

As Personal Assistant, you'll support the effective management of legal files and help the Workplace Law team deliver high-quality legal services.

Key responsibilities include:

• Managing legal files and preparing legal documents, briefs, correspondence, summaries and chronologies.
• Assisting with court filings and liaising with witnesses, experts and court or tribunal staff.
• Coordinating meetings and travel arrangements.
• Processing invoices, monthly billings and Mastercard reconciliations.
• Providing general administrative support to the team and other advice lines as required.

About You

You're organised, proactive and detail-oriented, with strong communication skills and the ability to manage competing priorities in a busy legal environment.

To be successful, you'll bring:

• Previous experience in a legal administrative, Personal Assistant or paralegal role.
• Experience preparing and formatting legal documents and maintaining legal files.
• Strong written and verbal communication skills and accurate typing.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.

Experience preparing court documents and briefs, and knowledge of Adobe and PDF Doc Binder, will be highly regarded.