Executive Assistant

M&T Resources; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

M&T Resources is seeking an experienced Executive Assistant to provide high-quality administrative and coordination support to a senior technology leadership team in a large corporate environment. You will work closely with multiple senior leaders, manage competing priorities and build relationships with key stakeholders.

The role offers exposure to a broad range of business and technology activities, with opportunities to influence day-to-day operations and contribute to strategic initiatives

Qualifications

• Proven experience as EA/Senior EA supporting multiple senior executives.
• Exceptional diary management and organizational skills.
• Strong communication and stakeholder management capabilities.

Responsibilities

• Provide administrative and coordination support to multiple senior technology leaders.
• Manage complex diaries, coordinate meetings and organise travel.
• Prepare and format reports, presentations, meeting papers and leadership documentation.
• Coordinate leadership meetings, team events, town halls and technology functions.
• Prepare meeting minutes, track actions and follow up on outstanding items.
• Maintain team documentation, intranet pages and Microsoft Teams channels.
• Assist with onboarding, HR administration, expenses and general team coordination.
• Act as a key point of contact for internal stakeholders, responding to queries and supporting ad-hoc requirements.
• Proactively manage competing priorities while ensuring deadlines and commitments are met.

Skills

Diary management

Stakeholder management

Communication

Event coordination

Reporting and documentation

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Microsoft Teams

Intranet administration

Job description

We are seeking an experienced and proactive Executive Assistant to provide high-quality administrative and coordination support to a senior Technology leadership team within a large, complex corporate environment.
Working closely with several senior technology leaders, you will play an important role in ensuring the smooth day-to-day running of the department. This is a varied position suited to someone who enjoys working in a fast-paced environment, managing competing priorities and building strong relationships with senior stakeholders.

Key responsibilities

• Provide administrative and coordination support to multiple senior technology leaders.
• Manage complex diaries, coordinate meetings and organise domestic and international travel.
• Prepare and format reports, presentations, meeting papers and leadership documentation.
• Coordinate leadership meetings, team events, town halls and broader technology functions.
• Prepare meeting minutes, track actions and follow up on outstanding items.
• Maintain team documentation, intranet pages and Microsoft Teams channels.
• Assist with onboarding, HR administration, expenses and general team coordination.
• Act as a key point of contact for internal stakeholders, responding to queries and supporting ad-hoc requirements.
• Proactively manage competing priorities while ensuring deadlines and commitments are met.

About you

To be successful in this position, you will ideally bring:

• Previous experience as an Executive Assistant, Senior Executive Assistant or Senior Team Assistant.
• Experience supporting multiple senior executives or department heads within a medium to large organisation.
• Excellent diary management, organisational and coordination skills.
• Strong communication and stakeholder management capabilities.
• Advanced proficiency across Microsoft Office, particularly Outlook, Word, Excel and Teams.
• The ability to work autonomously, exercise initiative and anticipate stakeholder requirements.
• Exceptional attention to detail and the ability to manage competing priorities.
• A positive, proactive and adaptable approach.

Experience within financial services, banking, technology or another large corporate environment will be highly regarded.

The opportunity

This is an excellent opportunity to join a well-established organisation and work closely with senior technology leaders in a collaborative and fast-paced environment.
You will have exposure to a broad range of business and technology activities, with the opportunity to build relationships across multiple teams and play an important role in supporting the wider technology function.