Personal Assistant

eXenet Human Resources; City of Melbourne; On-site; AUD 70,000 - 100,000; Full time

Job summary

Workplace Access and Safety in Melbourne is seeking an experienced senior administrator to support our Financial Controller. You will manage communications, calendar, and meetings, while ensuring accuracy and confidentiality.

The role requires strong MS Office skills, fast typing, and a calm, proactive approach in a busy environment. Based in Bayside/Southern suburbs, you will liaise with suppliers and internal teams, oversee day-to-day operations, and help keep reporting on track.

Qualifications

• Experience supporting a busy senior manager in a professional environment.
• Excellent written and spoken English with professional telephone manners.
• IT savviness, fast typing and high attention to detail.
• Able to screen and prioritise communications and manage diaries.

Responsibilities

• Be the FC's main point of contact for communications and scheduling.
• Understand and navigate business and supplier relationships.
• Proactively manage the FC's diary and minimise scheduling conflicts.
• Schedule and coordinate meetings in-house and off-site.
• Provide general administrative support and oversee day-to-day operations.
• Monitor timely lodgement of reports from the consulting arm.
• Adhere to confidentiality and demonstrate calm efficiency.

Skills

Diary management

Administrative support

Calendar coordination

MS Office proficiency

Typing speed

Written and spoken English

Telephone manner

Discretion and judgement

Attention to detail

Proactivity and initiative

Tools

MS Office

Job description

Workplace Access and Safety is a successful business that has offered consulting, advisory and inspection services to the height safety industry in Australia for many years. We are currently enjoying unprecedented, exponential growth both locally and interstate. As a result, at the beating heart of the business our Financial Controller is drowning in paperwork and admin. He desperately needs a calm, competent, clear-headed and very experienced right hand person to free him up to do his real job. If this sounds like you then we really want to hear from you!

About the role

This is an interesting and varied role reflecting the many different areas of the business currently overseen by the FC. Thus you will be asked to:-

• be his key point of contact — screening, prioritising, responding to, and redirecting all forms of communication as required
• understand and confidently navigate business and supplier relationships
• proactively manage his diary to make best use of his time and minimise scheduling conflicts
• schedule and co-ordinate meetings both in-house and off-site
• provide general administrative support and oversee day to day operations
• monitor the timely lodgement of reports from the business's consulting arm
• other duties from time to time as appropriate
• is a superstar of calm efficiency, maturity, initiative, responsibility and proactivity
• has proven experience looking after the needs of a busy senior manager in a complex environment
• is a quick learner with sound judgement, discretion and attention to detail
• is IT savvy, has very fast typing speed and high level skills in MS Office
• can demonstrate a professional level of written and spoken communication
• speaks flawless English
• has a confident, engaging telephone manner to deal with both incoming and outgoing enquiries
• lives locally in the Bayside and Southern suburbs area of Melbourne.

What we offer

This secure, full-time, long-term role offers some flexibility around core hours and a generous salary commensurate with experience. The successful applicant is invited to become part of a friendly, supportive and experienced team who will welcome you, assist with your training and value your contribution.