Executive Assistant to Finance Leader — Calm, Proactive Support

eXenet Human Resources; City of Melbourne; On-site; AUD 70,000 - 100,000; Full time

Job summary

Workplace Access and Safety in Melbourne is seeking an experienced senior administrator to support our Financial Controller. You will manage communications, calendar, and meetings, while ensuring accuracy and confidentiality.

The role requires strong MS Office skills, fast typing, and a calm, proactive approach in a busy environment. Based in Bayside/Southern suburbs, you will liaise with suppliers and internal teams, oversee day-to-day operations, and help keep reporting on track.

Qualifications

• Experience supporting a busy senior manager in a professional environment.
• Excellent written and spoken English with professional telephone manners.
• IT savviness, fast typing and high attention to detail.
• Able to screen and prioritise communications and manage diaries.

Responsibilities

• Be the FC's main point of contact for communications and scheduling.
• Understand and navigate business and supplier relationships.
• Proactively manage the FC's diary and minimise scheduling conflicts.
• Schedule and coordinate meetings in-house and off-site.
• Provide general administrative support and oversee day-to-day operations.
• Monitor timely lodgement of reports from the consulting arm.
• Adhere to confidentiality and demonstrate calm efficiency.

Skills

Diary management

Administrative support

Calendar coordination

MS Office proficiency

Typing speed

Written and spoken English

Telephone manner

Discretion and judgement

Attention to detail

Proactivity and initiative

Tools

MS Office

Job description

Workplace Access and Safety in Melbourne is seeking an experienced senior administrator to support our Financial Controller. You will manage communications, calendar, and meetings, while ensuring accuracy and confidentiality.

The role requires strong MS Office skills, fast typing, and a calm, proactive approach in a busy environment. Based in Bayside/Southern suburbs, you will liaise with suppliers and internal teams, oversee day-to-day operations, and help keep reporting on track.