People Support Officer x 3

Recruitly; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Recruitly is seeking three HR Administrators / People Support Officers in Melbourne to support onboarding, documentation, and employee records within a busy People & Culture team. You will play a key role in coordinating onboarding, maintaining accurate records, and ensuring smooth employee lifecycle processes.

Ideal candidates have HR administration experience in large organisations, strong attention to detail, and excellent communication skills.

Qualifications

• Experience in HR administration or People Support within a large organisation.
• Strong attention to detail and high accuracy.
• Excellent communication and stakeholder engagement skills.
• Ability to manage competing priorities and meet deadlines.
• Confident handling confidential employee information.

Responsibilities

• Coordinate onboarding for new employees.
• Process employment variations and update records.
• Support offboarding processes and maintain documentation.
• Validate and register essential employment documentation and certifications.
• Prepare employment contracts and related paperwork.
• Liaise with Payroll for accurate information and smooth processing.
• Respond to employee enquiries and route queries appropriately.
• Collaborate with IT to resolve employee-system issues.
• Provide general administrative support to the People & Culture team.

Skills

HR administration

Onboarding

Employee records management

Stakeholder engagement

Attention to detail

Tools

HR systems

Job description

HR Administrators / People Support Officers – 3 Positions Available

The Opportunity

We are seeking three HR Administrators / People Support Officers to join a well-established organisation within the education sector.

Our client is responsible for the governance and operation of over 300 independent schools across Melbourne. With students at the heart of everything they do, they are a passionate and supportive organisation committed to ensuring their schools are well positioned to deliver quality learning experiences.

The Role

Working within a collaborative People & Culture team, you will play an important role in supporting the employee lifecycle, with a particular focus on onboarding, employment documentation and maintaining accurate employee records.

Your key responsibilities will include:

• Coordinating the onboarding process for new employees
• Processing employment variations and updating employee records
• Supporting offboarding processes and maintaining accurate documentation
• Validating and registering essential employment documentation and certifications
• Preparing employment contracts and associated paperwork
• Liaising with Payroll to ensure accurate information and smooth processing
• Responding to employee enquiries and directing queries to the appropriate teams
• Working with IT to escape and resolve employee-related system queries
• Providing general administrative support to the wider People & Culture team

09th November, 2026

About You

We are looking for organised, proactive and detail-oriented individuals who enjoy working in a busy, team-focused environment.

To be successful, you will bring:

• Previous experience in HR administration, People Support or a similar role, ideally within a large organisation
• Strong attention to detail and a high level of accuracy
• Excellent communication and stakeholder engagement skills
• The ability to manage competing priorities and work to deadlines
• A proactive, adaptable approach and willingness to support the wider team
• Confidence working with HR systems and managing confidential employee information

Interested?

This is a great opportunity to join a supportive and collaborative team within a well-regarded organisation in the education sector.