Payroll Officer & Office Manager (Cold Storage Logistics)

Laverton Cold Storage; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Laverton Cold Storage is seeking a Payroll Officer & Office Manager to run weekly payroll, manage the front office at the Truganina site, and support finance and HR activities. The role combines payroll duties with general office administration and accounts payable, ideal for a candidate who is accurate, proactive, and organized.

The successful applicant will have payroll experience, familiarity with MYOB, and strong communication skills, with a hands-on approach to multi-tasking in a logistics

Qualifications

• Experience running weekly payroll and payroll reporting.
• Familiarity with MYOB payroll software.
• Strong communication and admin skills.
• Attention to detail with accurate records.
• Ability to support HR and CFO tasks.

Responsibilities

• Run the weekly payroll and payroll reporting.
• Support HR and CFO with finance tasks.
• Office management and front-of-house duties.
• Accounts payable oversight for local suppliers.
• Maintain employee records and onboarding processes.

Skills

Payroll management

MYOB

Office administration

Communication

Time management

Tools

Employment Hero

MS Office

Job description

Payroll Officer & Office Manager (Cold Storage Logistics)

Established in 1975, Laverton Cold Storage (LCS) is a growing, Australian family owned and operated dry, cold and freezer storage, logistics and distribution provider servicing medium to large food producers and import/export clients. With specialty facilities in Truganina including a new purpose built facility that's just opened, we are experts in providing temperature-controlled cold storage warehousing. We pride ourselves on innovation and our commitment to excellence, utilising the latest cold storage warehousing and distribution technology and recognise that our employees' professionalism and commitment is what sets us apart.

We have an exciting opportunity for experienced and motivated Payroll Officer & Office Manager to join our friendly team. The role is responsible for running the day-to-day activities of the office, preparation and control of the weekly payroll (using Employment Hero), accounts payable and providing administrative support where required. The successful candidate will support the Chief Financial Officer, assisting across Finance and Payroll and assist the HR team. The role is based at our Truganina site and is crucial for the smooth operation of the payroll, finance and office management function.

The ideal candidate will be a team player and have experience in running an inhouse payroll functions, office management and accounts payable. Be personable, proactive, detail-oriented, efficient and capable of multi-tasking with a hands-on approach and meticulous admin skills.

Our organisation offers a friendly, productive working environment with lots of opportunities for growth for the right candidate.

Duties include:

Payroll (Approx 40%):

Prepare the weekly payroll and payroll reporting to management

Provide training and guidance to the HR assistant who assists in supporting the weekly payroll preparation

Timesheet reviews – actioning rejected timesheets, amending timesheets as required, approving overtime

Check the invoices for external labour hire agencies against time recording of hours worked

Manage payroll related payments to external organisations including Child Support & the ATO

Prepare payroll journals in MYOB

Processing termination/ resignation payments

Assisting with leave request reviews

Payment summaries (end of financial year)

Monitoring payroll inbox and responding to pay enquiries

Processing superannuation weekly

Onboarding - reviewing new starter profiles/set up

Assisting with Employee documentation control

Assisting HR / OH&S with onboarding processes and reviewing documentation

Office Management, Administration & Accounts Payable (Approx 60%):

Reception and running the front office at the main Truganina facility

Accounts payable for some suppliers where not controlled by our offshore AP function (inc. labour hire agencies, MHE suppliers & container transport)

Office/operational department ordering & stock control (uniforms, stationary & general operational supplies)

Monthly auditing (swipe cards, systems, invoices)

Access card control

Responding to invoice enquiries

Assisting Accounts Receivable with customer on charges

Our ideal candidate will have:

Payroll experience (Employment Hero advantageous but not essential)

Finance experience

Excellent communication skills (both written and verbal)

Previous exposure to or experience with MYOB software (advantageous but not essential)

Strong attention to detail, initiative, time management and follow through

Strong computer skills and proficiency in the Microsoft Office suite & industry web tools

Pleasant, professional phone manner

A strong sense of accountability and responsibility

Logistics industry experience or knowledge would be beneficial

Working Hours: 8am to 4pm Monday-Friday but flexibility to work extended hours may be required depending on business needs.

Australian working rights and a police check are required for this position.

We value experience and are passionate about building a professional team that embraces challenges and works with a shared vision.