Payroll & HR Admin Officer

Programmed Maintenance Services; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Programmed Maintenance Services in Melbourne’s eastern suburbs seeks an experienced Payroll & HR Administration Officer. You will own end-to-end payroll processing and support HR administration and HRIS activities, leveraging Kronos to ensure accuracy across the employee lifecycle.

The role reports to People & Culture and offers exposure across payroll systems, compliance, and HR processes, with potential for broader People & Culture development in a collaborative, manufacturing industry setting.

Qualifications

• Approx 3 years' experience in payroll, ideally covering Australian multi-state payroll.
• Strong experience with HRIS/payroll systems, Kronos is highly regarded.
• Good understanding of Australian payroll legislation, payroll tax, WorkCover and superannuation.

Responsibilities

• Processing end‑to‑end fortnightly Australian payroll.
• Managing timesheets, payroll adjustments, deductions, bonuses and remuneration changes.
• Payroll tax, superannuation, WorkCover and STP requirements.
• Payroll reconciliations and payroll reporting.
• Administering salary packaging and novated leases.
• Responding to employee payroll queries and resolving issues.
• Supporting annual remuneration reviews and payroll compliance.
• Interpreting awards and ensuring compliance with Fair Work requirements.
• Maintaining accurate employee records and HRIS data.
• Managing onboarding, offboarding, employment contracts and variations.
• Supporting HRIS administration and process improvements.
• Working closely with People & Culture and Finance to ensure data accuracy and smooth payroll processes.

Skills

End-to-end payroll

HRIS systems

Kronos

Australian payroll knowledge

Excel (advanced)

Attention to detail

Communication

Tools

Kronos

HRIS

Job description

Programmed Maintenance Services – Boronia VIC

Are you an experienced Payroll professional looking to broaden your HR experience?

We're looking for a Payroll & HR Administration Officer to join an established Australian business in the manufacturing sector. This is a hands‑on role combining end‑to‑end payroll, HR administration and HRIS responsibilities, making it an excellent opportunity for someone who enjoys payroll but is looking to further develop their broader People & Culture capability.

About the Role

Reporting into the People & Culture function, you will be responsible for ensuring payroll is processed accurately and on time, while also supporting key HR administration and employee lifecycle activities.

Your responsibilities will include:

• Processing end‑to‑end fortnightly Australian payroll
• Managing timesheets, payroll adjustments, deductions, bonuses and remuneration changes
• Payroll tax, superannuation, WorkCover and STP requirements
• Payroll reconciliations and payroll reporting
• Administering salary packaging and novated leases
• Responding to employee payroll queries and resolving issues
• Supporting annual remuneration reviews and payroll compliance
• Interpreting awards and ensuring compliance with Fair Work requirements
• Maintaining accurate employee records and HRIS data
• Managing onboarding, offboarding, employment contracts and variations
• Supporting HRIS administration and process improvements
• Working closely with People & Culture and Finance to ensure data accuracy and smooth payroll processes

About You

We're looking for someone with:

• Approx 3 years' experience in payroll, ideally covering Australian multi-state payroll
• Strong experience with HRIS/payroll systems - experience with Kronos is highly regarded
• Good understanding of Australian payroll legislation, payroll tax, WorkCover and superannuation
• Experience with salary packaging and novated leases
• Understanding of awards and Fair Work compliance
• Strong Excel skills, including VLOOKUPs, Pivot Tables and formulas
• Exceptional attention to detail and a high level of accuracy
• Strong organisational and time‑management skills
• Excellent communication and problem‑solving skills
• The ability to manage confidential information and competing priorities

Experience working within a manufacturing, operational or multi-site environment will be highly regarded.

Why This Role?

This is a great opportunity for an experienced Payroll professional who wants to expand beyond payroll and build broader HR experience within a supportive People & Culture environment.

You'll have exposure across payroll, HR systems, employee lifecycle, compliance and HR processes, with the opportunity to contribute to ongoing improvements across the function.

The role is full-time and primarily office-based in Melbourne's eastern suburbs.

If you're looking for your next opportunity and are keen to develop your career across both Payroll and People & Culture, we'd love to hear from you.