Office Manager & Payroll Officer (Cold Storage 3PL)

Laverton Cold Storage; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Laverton Cold Storage is seeking an experienced Office Manager & Payroll Officer to join our Truganina facility. The role combines payroll processing, HR support and office administration to ensure smooth day-to-day operations.

You will oversee weekly payroll, liaise with external agencies, manage timesheets and payroll journals in MYOB, and assist with accounts payable and QA duties. A hands-on, detail-oriented professional is ideal.

Qualifications

• Experience in running inhouse payroll functions and payroll reporting.
• Excellent written and verbal communication skills.
• Strong attention to detail, initiative, time management and follow through.
• Prior exposure to MYOB software is favourable.

Responsibilities

• Payroll: weekly payroll preparation and reporting to management.
• Support HR assistant with payroll tasks and onboarding processes.
• Office management and front-office duties at the Truganina facility.
• Accounts payable for select suppliers and basic stock/office supplies.
• Audit and QA support tasks related to payroll and documentation.

Skills

Payroll management

Communication

Attention to detail

Time management

MS Office

Accountability

Tools

MYOB

Microsoft Office

Job description

Office Manager & Payroll Officer (Cold Storage 3PL)

Established in 1975, Laverton Cold Storage (LCS) is a growing, Australian family owned and operated dry, cold and freezer storage, logistics and distribution provider servicing medium to large food producers and import/export clients. With specialty facilities in Truganina including a new purpose built facility that's just opened, we are experts in providing temperature-controlled cold storage warehousing. We pride ourselves on innovation and our commitment to excellence, utilising the latest cold storage warehousing and distribution technology and recognise that our employees' professionalism and commitment is what sets us apart.

We have an exciting opportunity for experienced and motivated Office Manager & Payroll Officer to join our friendly team. The role is responsible for providing administrative support, running the day-to-day activities of the office, preparation and control of the weekly payroll and accounts payable where required. The successful candidate will support the Chief Financial Officer and assist across the Finance, HR and QA functions. The role is based at our Truganina site and is crucial for the smooth operation of the payroll, finance and office management function.

The ideal candidate will be a team player and have experience in running an inhouse payroll functions, office management and accounts payable. Be personable, proactive, detail-oriented, efficient and capable of multi-tasking with a hands-on approach and meticulous admin skills.

Our organisation offers a friendly, productive working environment with lots of opportunities for growth for the right candidate.

Duties include:

Payroll (Approx 40%):

• Prepare the weekly payroll and payroll reporting to management
• Provide training and guidance to the HR assistant who assists in supporting the weekly payroll preparation
• Timesheet reviews – actioning rejected timesheets, amending timesheets as required, approving overtime
• Check the invoices for external labour hire agencies against time recording of hours worked
• Manage payroll related payments to external organisations including Employment Hero, Child Support, ATO
• Prepare payroll journals in MYOB
• Assisting with leave request reviews
• Payment summaries (end of financial year)
• Monitoring payroll inbox and responding to pay enquiries
• Processing superannuation weekly
• Reviewing new starter profiles/set up
• Assisting with Employee documentation control
• Assisting HR / OH&S with onboarding processes and reviewing documentation

Office Management, Administration & Accounts Payable (Approx 60%):

• Reception and running the front office at the main Truganina facility
• Accounts payable for some suppliers where not controlled by our offshore AP function (inc. labour hire agencies, MHE suppliers & container transport)
• Office/operational department ordering & stock control (uniforms, stationary & general operational supplies)
• Monthly auditing (swipe cards, systems, invoices)
• Access card control
• Responding to invoice enquiries
• Assisting Accounts Receivable with customer on charges
• Assist with reconciling MTCs (Meat Transfer Certificates) for QA purposes
• Support general QA administration activities as required

Our ideal candidate will have:

• Payroll experience (Employment Hero advantageous but not essential)
• Excellent communication skills (both written and verbal)
• Strong attention to detail, initiative, time management and follow through
• Previous exposure to or experience with MYOB software (favourable)
• Strong computer skills and proficiency in the Microsoft Office suite & industry web tools
• Pleasant, professional phone manner
• A strong sense of accountability and responsibility
• Logistics industry experience or knowledge would be beneficial
• Excellent problem-solving and decision-making skills, especially under pressure.

Working Hours: 8am to 4pm Monday-Friday but flexibility to work extended hours may be required depending on business needs.

Australian working rights and a police check are required for this position.

We value experience and are passionate about building a professional team that embraces challenges and works with a shared vision.