Payroll-Focused Office Manager - Construction (Sunshine Coast)

Lightning HR PTY LTD; Sunshine Coast Regional; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

On-site parking

Competitive salary

Stable, full-time role

Job summary

Lightning HR PTY LTD on the Sunshine Coast is seeking an experienced Office Manager to run the office, own payroll, and keep the team organised across site-based construction operations.

You will manage end-to-end payroll, HR records, onboarding, accounts and project administration while continuously improving systems in a busy, supportive team.

Qualifications

• 5+ years' experience in Office Management / Administration.
• Construction industry experience preferred.
• Strong payroll and HR experience required.
• Good AP, AR and bookkeeping knowledge; Xero experience.

Responsibilities

• Running end-to-end payroll and checking timesheets.
• Managing onboarding, records and HR administration.
• Accounts Payable and Accounts Receivable duties.
• Bookkeeping, reconciliations and month-end support.
• Keeping the office organised and running smoothly.
• Managing subcontractor paperwork, licences, insurances and compliance.
• Assisting with contracts and project administration.
• Preparing proposals, contracts and project documentation.
• Coordinating client selections across projects.
• Managing office systems, supplies, IT and communications.
• Maintaining documentation, filing and templates.
• Being the go-to person for the wider team.

Skills

Payroll

HR administration

Office management

Attention to detail

Multitasking

Communication

Proactive

Tools

Xero

Outlook

Excel

Word

Job description

Office Manager / Construction Administrator

Sunshine Coast | Full-Time | Established Building Company

MUST HAVE PREVIOUSLY WORKED FOR A BUILDER

We’re looking for an experienced Office Manager / Construction Administrator who knows the building industry.

Not someone who has simply worked around construction, we need someone who has worked directly for a builder and understands how a building company operates.

You know the terminology. You understand the paperwork. You know how selections work. You’re comfortable talking fixtures, finishes and specifications with clients, and you understand what needs to happen behind the scenes to keep projects moving.

If that sounds like you, we want to talk!

The Role

You’ll become a key part of a well-established Sunshine Coast building company, helping manage the office while coordinating clients, selections and project administration.

You’ll be responsible for:

• Coordinating client selections across building projects

• Guiding clients through fixtures, finishes, colours and specifications

• Keeping up with products, finishes and current building trends

• Preparing contracts, specifications and project documentation

• Liaising with clients, suppliers, trades and the project team

• Managing subcontractor paperwork, licences, insurances and compliance

• General construction and project administration

• Keeping the office organised and running smoothly

• Supporting onboarding and general HR administration

• Being the go-to person who keeps everyone organised!

What We Need

Previous experience working directly for a builder is essential.

You’ll ideally have:

• Strong building/construction administration experience

• Experience coordinating client selections

• Knowledge of fixtures, finishes and specifications

• An understanding of the residential building process

• Excellent client communication skills

• Strong organisation and attention to detail

• Confidence juggling multiple projects and priorities

• Construction/project management software experience

Some general accounts knowledge is helpful, but this is not a finance-focused position. This is allowing this role to focus primarily on clients, selections, construction administration and keeping the office running beautifully.

Why Join?

• Established Sunshine Coast building company

• Great team and genuinely supportive culture

• Full-time, stable position

• On-site parking

• Competitive salary based on experience

• Plenty of autonomy and variety

• Opportunity to make the role your own

Worked for a Builder? We Want to Hear From You.

If you understand the building industry, love dealing with clients and know your way around selections, fixtures, finishes and construction administration, this could be a fantastic next move.

Apply now for a confidential conversation.

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