Payroll & Finance Coordinator – Disability Services

Top Gunn Disability Support Services; Albury City; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Full-time employment

SCHADS Award classification

Collaborative working environment

Job summary

Top Gunn Disability Support Services in Albury NSW is seeking a Finance and Workforce Administration Coordinator to manage payroll, participant invoicing, and finance administration while supporting the Rostering Coordinator.

You will reconcile rosters, timesheets, attendance, and service delivery documents; prepare payroll data and payment batches; and support rostering duties during leave periods. A strong attention to detail and discretion are essential.

Qualifications

• Demonstrated experience in payroll, accounts administration, bookkeeping or a comparable finance support role.
• Experience coordinating complex, time-sensitive workflows. Rostering or workforce scheduling experience is highly regarded.
• Strong numerical accuracy and the ability to reconcile information across rosters, timesheets, payroll and invoices.
• Clear, respectful communication and discretion handling confidential information.

Responsibilities

• Review approved timesheets, roster records, attendance information and supporting documents before each pay run.
• Identify and investigate discrepancies involving hours, leave, sleepovers, allowances, kilometres, penalties, overtime, broken shifts and minimum engagements.
• Prepare fortnightly payroll information and exception reports for review and authorisation.
• Check new starter details, employment status, base hours, pay rates, allowances and approved payroll changes against authorised documents.
• Complete post-payroll checks and reconciliations, investigate unusual payments, and document corrections or escalations.
• Respond to routine employee payroll enquiries and refer award interpretation or employment matters to People and Culture or management.
• Prepare participant invoices and NDIS claims from verified service delivery records.
• Check delivered supports against service agreements, approved rates, available funding information and claiming requirements.
• Reconcile rostered, delivered and invoiced supports, investigating differences before claims are submitted.
• Monitor rejected claims, unbilled supports, funding gaps, expiring agreements and missing documentation.
• Maintain accurate debtor records and support follow-up of outstanding accounts.
• Prepare reports on invoicing, claim exceptions and potential revenue leakage.
• Receive, verify, code and enter supplier invoices; prepare payment batches and creditor reports for release by an authorised officer.
• Maintain supplier records and verify requests to create suppliers or change banking details.
• Assist with bank, payroll and general ledger reconciliations, month-end records, audit documentation and Board reporting.
• Provide scheduled rostering support during high-volume periods and relief as required.

Skills

Payroll administration

Accounts administration

Bookkeeping

Rostering coordination

Microsoft Excel

Education

Bookkeeping / Payroll qualification

Tools

CareMaster

MYOB

Microsoft Excel

Job description

Top Gunn Disability Support Services in Albury NSW is seeking a Finance and Workforce Administration Coordinator to manage payroll, participant invoicing, and finance administration while supporting the Rostering Coordinator.

You will reconcile rosters, timesheets, attendance, and service delivery documents; prepare payroll data and payment batches; and support rostering duties during leave periods. A strong attention to detail and discretion are essential.