Patient Services & Scheduling Coordinator

MedHealth Group; Western Australia; Hybrid; AUD 60,000 - 65,000; Full time

Job summary

MedHealth Group in Western Australia is seeking a Customer Service Officer to support patients and consultants, coordinate appointments, and handle general admin tasks. You will use scheduling software and collaborate with the CRM to meet client needs and ensure high‑quality service delivery.

Ideal candidates have at least 2 years in front desk or medical customer service, strong communication, and a proactive, friendly approach. On-site role with a focus on accuracy and efficient service.

Qualifications

• Minimum 2 years’ experience as a front office receptionist or customer service officer (or similar) in a medical, health or related industry (or with demonstrable transferable skills and experiences)
• Advanced technology skills including Microsoft suite skills and capacity to utilise systems and processes to support the coordination of the schedule
• A natural orientation towards customer service with a capacity to problem solve and think critically to deliver a quality scheduling outcome for all key stakeholders
• Outstanding relationship building skills with exceptionally well-developed emotional and social intelligence
• A keen focus on being efficient, productive, and focused with the highest level of attention to detail
• Superior verbal and written communication skills including negotiation and influencing skills
• A resilient personality with a natural orientation towards working with others positively and respectfully
• A personal approach which is enthusiastic, friendly and helpful
• Capacity to independently prioritise while maintaining a high level of flexibility

Responsibilities

• Meeting and greeting patients and consultants
• Supporting the day-to-day delivery of appointments
• Responding to and actioning the day-to-day general administrative, scheduling, and booking queries via phone, inbox and online booking system
• Utilizing custom software program to support the delivery of services
• Working with the Customer Relationship Manager to respond to specific customer requests
• Supporting additional service delivery tasks as required including, invoicing, file preparation, and other administrative tasks as required
• Engagement with customers, consultants and colleagues to ensure outstanding service delivery

Skills

Reception experience

Customer service

MS Office

Problem solving

Relationship skills

Attention to detail

Communication skills

Negotiation

Teamwork

Prioritisation

Friendly demeanor

Tools

Scheduling software

Job description

MedHealth Group in Western Australia is seeking a Customer Service Officer to support patients and consultants, coordinate appointments, and handle general admin tasks. You will use scheduling software and collaborate with the CRM to meet client needs and ensure high‑quality service delivery.

Ideal candidates have at least 2 years in front desk or medical customer service, strong communication, and a proactive, friendly approach. On-site role with a focus on accuracy and efficient service.