Parts & Operations Admin Specialist

NW People; Sydney; On-site; AUD 32,000 - 54,000; Full time

Job summary

NW People in Sydney is seeking an experienced Office Administrator for a temporary, full-time role to support parts, sales, purchasing and warehouse teams. You will manage orders, supplier communication, invoicing and general office administration to ensure smooth operations.

The successful candidate will handle phone and email inquiries, assist with order processing, follow up with suppliers on pricing and ETAs, and maintain accurate records with strong attention to detail.

Qualifications

• Organised and reliable, able to manage multiple priorities.
• Experience in administration, customer service, purchasing or order processing.
• Good MS Office and Excel skills.
• Experience with an ERP, inventory or accounting system.

Responsibilities

• Answering incoming phone calls and emails and directing enquiries to the appropriate team members.
• Supporting parts interpreters and sales staff with order administration.
• Following up suppliers regarding pricing, availability, order confirmations and ETAs.
• Assisting with supplier invoices and resolving discrepancies.
• Reconciling freight charges, supplier pricing and purchase orders.
• Preparing basic Excel reports covering sales, backorders, freight, purchasing and stock.
• Maintaining accurate electronic filing and document control.
• Supporting warehouse and parts teams with general administration.
• Liaising with customers, suppliers, freight providers and internal departments.
• Ordering office supplies and general consumables.
• Maintaining accurate records and following company processes.
• Providing general reception and office administration support.

Job description

NW People in Sydney is seeking an experienced Office Administrator for a temporary, full-time role to support parts, sales, purchasing and warehouse teams. You will manage orders, supplier communication, invoicing and general office administration to ensure smooth operations.

The successful candidate will handle phone and email inquiries, assist with order processing, follow up with suppliers on pricing and ETAs, and maintain accurate records with strong attention to detail.