Part-Time Sales & Administration Officer

Acan Group Pty Ltd; Melbourne; On-site; AUD 39,000 - 52,000; Part time

Benefits offered by this job

Flexible schedule

Supportive team

Growth opportunities

Major projects exposure

Competitive pay

Job summary

Acan Group Pty Ltd in Melbourne is seeking a reliable, organised Part-Time Office Administrator to support day-to-day operations and help manage client communications, documentation and scheduling. The role offers flexible part-time working arrangements within a growing Australian company.

You will work closely with management, operations and sales teams to keep client records, project documentation and company databases up to date, prepare quotations and reports, and assist with HR onboarding

Qualifications

• Previous experience in office administration or a similar role.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Positive attitude, reliable and willing to take initiative.

Responsibilities

• Manage incoming phone calls, emails and general client enquiries.
• Provide daily administrative support to the management and operations teams.
• Prepare and manage quotations, proposals, reports and business correspondence.
• Maintain accurate client records, project documentation and company databases.
• Assist with scheduling appointments, meetings and coordinating daily activities.
• Follow up with clients regarding quotations, outstanding enquiries and general correspondence.
• Support the sales team with administrative tasks and updating the CRM system.
• Assist with employee documentation, onboarding and general HR administration.
• Coordinate with project managers, supervisors and office staff.
• Maintain office records, filing systems and general administrative procedures.
• Assist management with additional administrative duties as required.

Skills

Organised

Communication skills

Multitasking

Attention to detail

Independent worker

Customer service

Tools

Microsoft Office

Outlook

Excel

Job description

Acan Group is a growing Melbourne-based company specialising in construction cleaning, commercial cleaning and facility services. We work with leading builders, developers, commercial property managers and hospitality clients across Victoria.

We are currently seeking a reliable, organised and proactive Part-Time Office Administrator to join our growing team and support our day-to-day business operations.

About Acan Group

Acan Group is a growing Melbourne-based company specialising in construction cleaning, commercial cleaning and facility services. We work with leading builders, developers, commercial property managers and hospitality clients across Victoria.

We are currently seeking a reliable, organised and proactive Part-Time Office Administrator to join our growing team and support our day-to-day business operations.

Key Responsibilities

• Manage incoming phone calls, emails and general client enquiries.

• Provide daily administrative support to the management and operations teams.

• Prepare and manage quotations, proposals, reports and business correspondence.

• Maintain accurate client records, project documentation and company databases.

• Assist with scheduling appointments, meetings and coordinating daily activities.

• Follow up with clients regarding quotations, outstanding enquiries and general correspondence.

• Support the sales team with administrative tasks and updating the CRM system.

• Assist with employee documentation, onboarding and general HR administration.

• Coordinate with project managers, supervisors and office staff.

• Maintain office records, filing systems and general administrative procedures.

• Assist management with additional administrative duties as required.

About You

• Previous experience in office administration or a similar role.

• Excellent written and verbal communication skills.

• Strong organisational and time-management abilities.

• Proficient in Microsoft Office, including Word, Excel and Outlook.

• Ability to multitask and work independently.

• High attention to detail and accuracy.

• Professional telephone manner and customer service skills.

• Positive attitude, reliable and willing to take initiative.

• Experience in the construction, cleaning or facility services industry is advantageous but not essential.

What We Offer

• Flexible part-time working arrangements.

• Friendly and supportive working environment.

• Opportunity to work with a growing Australian company.

• Exposure to major commercial and construction projects.

• Career development and potential for increased working hours.

• Competitive hourly rate based on experience.