Part-Time Office Administrator

Acan Group Pty Ltd; Melbourne; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Flexible part-time hours

Friendly working environment

Growth opportunities with a growing AU

Job summary

Acan Group Pty Ltd, a Melbourne-based company, is seeking a reliable Part-Time Office Administrator to support day-to-day operations and contribute to a growing team. The role covers front-line admin, document management, quotations, and CRM updates.

This is a flexible, part-time position offering opportunities to engage with ongoing Australian projects. Ideal candidates will have office administration experience, strong communication, and proficiency in MS Office.

Qualifications

• Previous experience in office administration or a similar role.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Ability to multitask and work independently.
• High attention to detail and accuracy.
• Professional telephone manner and customer service skills.
• Positive attitude, reliable and willing to take initiative.
• Experience in the construction, cleaning or facility services industry is advantageous but not essential.

Responsibilities

• Manage incoming phone calls, emails and general client enquiries.
• Provide daily administrative support to the management and operations teams.
• Prepare and manage quotations, proposals, reports and business correspondence.
• Maintain accurate client records, project documentation and company databases.
• Assist with scheduling appointments, meetings and coordinating daily activities.
• Follow up with clients regarding quotations, outstanding enquiries and general correspondence.
• Support the sales team with administrative tasks and updating the CRM system.
• Assist with employee documentation, onboarding and general HR administration.
• Coordinate with project managers, supervisors and office staff.
• Maintain office records, filing systems and general administrative procedures.
• Assist management with additional administrative duties as required.

Skills

Excellent written and verbal comms

Organisational skills

Microsoft Office suite

Multitasking

Attention to detail

Phone manner & customer service

Initiative

Tools

CRM familiarity

Job description

Acan Group is a growing Melbourne-based company specialising in construction cleaning, commercial cleaning and facility services. We work with leading builders, developers, commercial property managers and hospitality clients across Victoria.

We are currently seeking a reliable, organised and proactive Part-Time Office Administrator to join our growing team and support our day-to-day business operations.

About Acan Group

Acan Group is a growing Melbourne-based company specialising in construction cleaning, commercial cleaning and facility services. We work with leading builders, developers, commercial property managers and hospitality clients across Victoria.

We are currently seeking a reliable, organised and proactive Part-Time Office Administrator to join our growing team and support our day-to-day business operations.

Key Responsibilities

• Manage incoming phone calls, emails and general client enquiries.

• Provide daily administrative support to the management and operations teams.

• Prepare and manage quotations, proposals, reports and business correspondence.

• Maintain accurate client records, project documentation and company databases.

• Assist with scheduling appointments, meetings and coordinating daily activities.

• Follow up with clients regarding quotations, outstanding enquiries and general correspondence.

• Support the sales team with administrative tasks and updating the CRM system.

• Assist with employee documentation, onboarding and general HR administration.

• Coordinate with project managers, supervisors and office staff.

• Maintain office records, filing systems and general administrative procedures.

• Assist management with additional administrative duties as required.

About You

• Previous experience in office administration or a similar role.

• Excellent written and verbal communication skills.

• Strong organisational and time-management abilities.

• Proficient in Microsoft Office, including Word, Excel and Outlook.

• Ability to multitask and work independently.

• High attention to detail and accuracy.

• Professional telephone manner and customer service skills.

• Positive attitude, reliable and willing to take initiative.

• Experience in the construction, cleaning or facility services industry is advantageous but not essential.

What We Offer

• Flexible part-time working arrangements.

• Friendly and supportive working environment.

• Opportunity to work with a growing Australian company.

• Exposure to major commercial and construction projects.

• Career development and potential for increased working hours.

• Competitive hourly rate based on experience.