Part-Time Sales Admin & CRM Coordinator

Elcom Technology; Sydney; On-site; AUD 30,000 - 47,000; Part time

Job summary

Elcom Technology in Sydney is seeking a part-time Sales Admin assistant to provide administrative and operational support to the sales team, ensuring smooth execution of CRM management and invoicing.

You will maintain AutoTask CRM, prepare B2B quotes, manage contracts, and assist with marketing activities, serving as a key contact for customers and Vela Finance. The role requires excellent communication, strong organization, and a proactive, flexible approach in a fast-paced software business.

Qualifications

• Experience in an office environment; prior administration or sales administration experience is advantageous.
• Experience using Microsoft Office (Excel, Word, Outlook).
• Prior exposure to CRM software; AutoTask experience highly regarded.

Responsibilities

• Maintain and update CRM systems (AutoTask) and the Customer Master List, ensuring data accuracy across internal systems.
• Produce accurate B2B quotes, follow up with clients to secure sign-off, and create projects for signed quotes.
• Manage contracts within AutoTask, including renewals and amendments, and maintain forecasting spreadsheets.
• Handle monthly and ad hoc customer invoicing, ensuring billing accuracy and resolving enquiries.
• Provide general office administration and support the General Manager and management team.
• Assist with ad hoc marketing activities, including social media posts.
• Act as a key contact for customers and Vela Finance on invoices and reconciliations.

Skills

CRM management

Invoicing

Communication

Time management

Negotiation

Office administration

Tools

AutoTask

Microsoft Office

Job description

Elcom Technology in Sydney is seeking a part-time Sales Admin assistant to provide administrative and operational support to the sales team, ensuring smooth execution of CRM management and invoicing.

You will maintain AutoTask CRM, prepare B2B quotes, manage contracts, and assist with marketing activities, serving as a key contact for customers and Vela Finance. The role requires excellent communication, strong organization, and a proactive, flexible approach in a fast-paced software business.