Part-Time Office & Admin Coordinator

IPD Group Limited; Victoria; On-site; AUD 34,000 - 41,000; Part time

Benefits offered by this job

Birthday leave

Service milestone leave

Employee discounts

Job summary

IPD Group Limited is seeking a proactive Office Assistant to join our team in Australia. This part-time role (three days per week) supports administration, reception, invoicing, procurement, and coordination across the business, ensuring smooth daily operations and a strong customer focus.

You will be the first point of contact for visitors, help with data entry, records, and support finance, operations, and project teams.

Qualifications

• Experience in a service-based environment and administrative support role.
• Strong interpersonal, customer service, written, and verbal communication skills.
• Excellent time management, organization, and multitasking abilities.
• High attention to detail with the ability to maintain confidentiality.
• Capable of managing multiple tasks and priorities effectively.
• Proficient in Microsoft Office Suite, particularly Excel; experience with financial CRM systems is an advantage.

Responsibilities

• Provide administrative and operational support to the Business Unit.
• Manage reception, customer inquiries, and walk-in visitors.
• Maintaining accurate records, data entry, and business documentation.
• Supporting invoicing, claims, procurement, and general financial administration.
• Coordinating deliveries, suppliers, subcontractors, and project documentation.
• Assisting with onboarding, compliance, and other employee support activities.
• Managing jobs and sales orders within company systems.
• Building positive relationships with clients, suppliers, and internal stakeholders.
• Ensuring effective communication and contributing to smooth day-to-day operations.

Skills

Administrative support

Customer service

Time management

Organization

Multitasking

Confidentiality

Tools

Microsoft Office Suite

Excel

CRM systems

Job description

IPD Group Limited is seeking a proactive Office Assistant to join our team in Australia. This part-time role (three days per week) supports administration, reception, invoicing, procurement, and coordination across the business, ensuring smooth daily operations and a strong customer focus.

You will be the first point of contact for visitors, help with data entry, records, and support finance, operations, and project teams.