Part-Time Office & Admin Coordinator

Vantage; City of Melbourne; On-site; AUD 34,000 - 48,000; Part time

Job summary

Vantage is seeking an organised and proactive Office Administrator to support day-to-day administration and operations of the office in a part-time capacity across Melbourne or Sydney. The role covers general admin, facilities and vendor coordination, plus travel arrangements and onboarding support.

The ideal candidate is detail-oriented, able to manage multiple tasks, and communicates effectively with internal teams, suppliers, and building management.

Qualifications

• Previous experience in office administration, administrative support, reception, or a similar role is preferred.
• Strong organisational and time-management skills with attention to detail.
• Ability to manage multiple tasks and follow up on outstanding matters.
• Good written and verbal communication skills.

Responsibilities

• Support day-to-day office operations and maintain a clean, efficient workspace.
• Manage regular office supply orders and vendor coordination.
• Monitor inventory and coordinate facilities, access cards, and maintenance with Building Management.
• Maintain seating plans and phone number registers; arrange renewals as needed.
• Handle weekly PO Box collection and distribution of documents.

Skills

Office administration

Administrative support

Reception

Time management

Communication

Microsoft Office

Lark

Tools

Microsoft Office

Lark

Job description

Vantage is seeking an organised and proactive Office Administrator to support day-to-day administration and operations of the office in a part-time capacity across Melbourne or Sydney. The role covers general admin, facilities and vendor coordination, plus travel arrangements and onboarding support.

The ideal candidate is detail-oriented, able to manage multiple tasks, and communicates effectively with internal teams, suppliers, and building management.