Part-Time Healthcare Scheduling & Admin Coordinator

FourQuarters Recruitment; City of Melbourne; On-site; AUD 30,000 - 45,000; Part time

Job summary

FourQuarters Recruitment is seeking an Administration Assistant / Scheduling Coordinator for a part-time role within a growing multidisciplinary healthcare environment. You will be at the heart of day-to-day operations, supporting clinicians, families and the wider team to ensure services run smoothly.

You’ll take ownership of bookings, schedules and clinician capacity while also having the opportunity to improve processes and enhance the client experience. This role is 3 days per week.

Qualifications

• Previous experience in administration, scheduling, coordination or client services.
• Experience in healthcare, allied health or community services is desirable.
• Strong organisational skills and attention to detail.
• Able to manage multiple priorities and complex schedules.
• Warm, professional, client‑focused communication.

Responsibilities

• Coordinate client bookings, reschedules, cancellations and waitlists
• Manage clinician schedules and availability to balance caseloads
• Act as key contact for families regarding bookings and service availability
• Monitor capacity, utilisation and scheduling gaps across the team
• Maintain accurate bookings and records through the practice management system
• Support onboarding of new clinicians and schedule setup

Skills

Administration

Scheduling

Coordination

Client services

Attention to detail

Organisational skills

Multi-priority management

Tools

Practice management system

Job description

FourQuarters Recruitment is seeking an Administration Assistant / Scheduling Coordinator for a part-time role within a growing multidisciplinary healthcare environment. You will be at the heart of day-to-day operations, supporting clinicians, families and the wider team to ensure services run smoothly.

You’ll take ownership of bookings, schedules and clinician capacity while also having the opportunity to improve processes and enhance the client experience. This role is 3 days per week.