Part-Time Healthcare Admin & Receptionist — Clinic Support

Calvarycare; Melbourne; On-site; AUD 38,000 - 52,000; Part time

Benefits offered by this job

Salary packaging

Professional development

Flexible work arrangements

Supportive team environment

Free onsite parking

Job summary

Calvary Health Care Bethlehem's SPNDS is seeking an Administration Assistant/Receptionist to support statewide outpatient clinics. You will handle reception, patient queries, referrals, bookings and records within a supportive multidisciplinary team.

The role offers 16 hours per fortnight with potential for additional hours for leave coverage and operational support, contributing to compassionate, efficient patient care.

Qualifications

• Healthcare administration experience or medical reception experience.
• Excellent written and verbal communication.
• Strong organisational skills with competing priorities.
• Experience with databases and electronic records systems.
• Attention to detail and accuracy.

Responsibilities

• Be the first point of contact for patients, carers and referrers.
• Manage incoming telephone and email enquiries.
• Coordinate referrals and appointment bookings across clinics.
• Provide reception services and create a welcoming experience.
• Maintain electronic records and clinic documentation.
• Support Medicare billing and clinic administrative processes.
• Assist with reports and meeting documentation.
• Coordinate virtual and face‑to‑face multidisciplinary meetings.
• Liaise with internal departments and external health services.
• Provide administrative support to clinicians and the SPNDS team.
• Contribute to continuous improvement activities and system development.

Skills

Healthcare admin

Reception

Data entry

MS Office

Customer service

Communication

Tools

MS Office

Job description

Calvary Health Care Bethlehem's SPNDS is seeking an Administration Assistant/Receptionist to support statewide outpatient clinics. You will handle reception, patient queries, referrals, bookings and records within a supportive multidisciplinary team.

The role offers 16 hours per fortnight with potential for additional hours for leave coverage and operational support, contributing to compassionate, efficient patient care.