Part-Time Finance & Office Admin (Xero + Payroll)

Corporate Technology Services; Sydney; On-site; AUD 39,000 - 55,000; Part time

Job summary

Corporate Technology Services is seeking an Accounts Assistant & Office Administrator (Part Time) to manage day-to-day finance processing in Sydney. You will handle AP/AR, reconciliations, payroll in Employment Hero and provide reliable information to the Finance Manager.

Accuracy is essential and attention to detail is critical. The role requires 3+ years in a similar finance role, payroll experience, and strong Excel skills.

Qualifications

• 3+ years in accounts assistant or similar role with AP, AR and bank reconciliations.
• Payroll processed end-to-end in Employment Hero, including STP lodgement.
• Experience with WIP on project-based work.
• GST, PAYG withholding and super knowledge for Australia.
• Proficient in Excel (VLOOKUP/SUMIFS/Pivot).
• Organised user of a shared accounts inbox with high attention to detail.

Responsibilities

• Raise purchase orders in Xero for approved purchases with correct supplier, line items, job and GST.
• Process supplier bills in Xero with correct GL codes, tracking categories and GST treatment.
• Match bills to purchase orders and delivery/job confirmations before approval.
• Reconcile supplier statements monthly and resolve differences.
• Maintain supplier records, including ABN checks and bank detail verification.
• Raise customer invoices in Xero, including progress claims and deposits.
• Apply customer receipts and keep aged receivables clean.
• Follow up overdue accounts by email and phone, flag problem debtors.
• Reconcile all bank accounts and credit cards in Xero daily or weekly.
• Prepare weekly supplier payment runs and ad hoc payment runs for Finance Manager approval.

Skills

Accounts payable

Accounts receivable

Bank reconciliations

Payroll processing

GST compliance

Excel

Attention to detail

Tools

Xero

Employment Hero

Outlook

Job description

Corporate Technology Services is seeking an Accounts Assistant & Office Administrator (Part Time) to manage day-to-day finance processing in Sydney. You will handle AP/AR, reconciliations, payroll in Employment Hero and provide reliable information to the Finance Manager.

Accuracy is essential and attention to detail is critical. The role requires 3+ years in a similar finance role, payroll experience, and strong Excel skills.