Accounts Assistant & Office Administrator

Corporate Technology Services; Sydney; On-site; AUD 39,000 - 55,000; Part time

Job summary

Corporate Technology Services is seeking an Accounts Assistant & Office Administrator (Part Time) to manage day-to-day finance processing in Sydney. You will handle AP/AR, reconciliations, payroll in Employment Hero and provide reliable information to the Finance Manager.

Accuracy is essential and attention to detail is critical. The role requires 3+ years in a similar finance role, payroll experience, and strong Excel skills.

Qualifications

• 3+ years in accounts assistant or similar role with AP, AR and bank reconciliations.
• Payroll processed end-to-end in Employment Hero, including STP lodgement.
• Experience with WIP on project-based work.
• GST, PAYG withholding and super knowledge for Australia.
• Proficient in Excel (VLOOKUP/SUMIFS/Pivot).
• Organised user of a shared accounts inbox with high attention to detail.

Responsibilities

• Raise purchase orders in Xero for approved purchases with correct supplier, line items, job and GST.
• Process supplier bills in Xero with correct GL codes, tracking categories and GST treatment.
• Match bills to purchase orders and delivery/job confirmations before approval.
• Reconcile supplier statements monthly and resolve differences.
• Maintain supplier records, including ABN checks and bank detail verification.
• Raise customer invoices in Xero, including progress claims and deposits.
• Apply customer receipts and keep aged receivables clean.
• Follow up overdue accounts by email and phone, flag problem debtors.
• Reconcile all bank accounts and credit cards in Xero daily or weekly.
• Prepare weekly supplier payment runs and ad hoc payment runs for Finance Manager approval.

Skills

Accounts payable

Accounts receivable

Bank reconciliations

Payroll processing

GST compliance

Excel

Attention to detail

Tools

Xero

Employment Hero

Outlook

Job description

Accounts Assistant & Office Administrator (Part Time)

This role owns the day to day finance processing so the books are accurate, up to date and ready for month end. You will run accounts payable, accounts receivable, bank and cash reconciliations, payment runs and payroll in Employment Hero, and give the Finance Manager clean, reliable information when they need it. This is a hands-on processing role. Accuracy matters more than speed, and the Finance Manager needs to be able to trust your numbers without checking every line.

Key responsibilities

Raise purchase orders in Xero for approved purchases, with the correct supplier, line items, job and GST

Process supplier bills in Xero accurately, with correct GL codes, tracking categories and GST treatment

Match bills to purchase orders and delivery or job confirmations before approval

Reconcile supplier statements monthly and resolve differences

Maintain supplier records, including ABN checks and bank detail verification

Raise customer invoices in Xero, including progress claims and deposits where needed

Apply customer receipts and keep the aged receivables clean

Follow up overdue accounts by email and phone, and flag problem debtors to the Finance Manager

Reconcile all bank accounts and credit cards in Xero daily or at least weekly

Prepare weekly supplier payment runs and ad hoc payment runs for Finance Manager approval

About you

At least 3 years in an accounts assistant, accounts officer or similar finance role doing full AP, AR and bank reconciliations

Has processed payroll end to end in Employment Hero, including STP lodgement and super

Working knowledge of WIP on project or job based work

Sound understanding of GST, PAYG withholding and superannuation in Australia

Confident in Excel (VLOOKUP or XLOOKUP, SUMIFS, pivot tables)

Organised Outlook user who can manage a shared accounts inbox

Very high attention to detail, with a track record of accurate work