Part-Time Facilities & Reporting Coordinator

BGIS, Telecommunications Client; Sydney; On-site; AUD 39,000 - 55,000; Part time

Benefits offered by this job

Free onsite parking

Referral bonus $2,000

Flare discounts

Job summary

BGIS, Telecommunications Client is seeking a Facilities Coordinator to support the facilities team for a leading Australian telecommunications client. You will manage reporting, compliance and accounts administration to ensure timely, accurate information on facility performance.

The role is permanent part-time (24 hours per week across any three days) and primarily on-site with free onsite parking. Some travel to Clayton and Baulkham Hills may be required; hybrid arrangement after probation

Qualifications

• Experience in a facilities management, property or project environment.
• Strong Excel skills and proficiency in Word, PowerPoint, SharePoint and Outlook.
• Strong administration skills and the ability to manage multiple tasks.
• Experience preparing written reports and reporting on KPIs and financial information.
• Excellent communication and interpersonal skills with stakeholders at all levels.

Responsibilities

• Compile monthly account performance reports and Power BI performance reporting.
• Track client SLAs and KPIs and coordinate responses to information requests.
• Keep CMMS records, site listings and asset data updated.
• Process, reconcile and track invoices, purchase orders and client expenditure; support month-end accruals.
• Monitor operations budgets and minor project finances and progress.
• Manage SharePoint records and the account's local process register.
• Support compliance, including WHS, QA and environmental audits.
• Coordinate team meetings and training events; support BGIS administration.
• Build positive working relationships with technicians, vendors, client representatives and BGIS team.

Skills

Excel

Power BI

Administration

Reports & KPIs

Stakeholder communication

Education

High School Certificate or equivalent

Engineering or technical background / facilities management qualification

WH S, QA and environmental systems training

Tools

CMMS

SharePoint

Outlook

Word

PowerPoint

Job description

BGIS, Telecommunications Client is seeking a Facilities Coordinator to support the facilities team for a leading Australian telecommunications client. You will manage reporting, compliance and accounts administration to ensure timely, accurate information on facility performance.

The role is permanent part-time (24 hours per week across any three days) and primarily on-site with free onsite parking. Some travel to Clayton and Baulkham Hills may be required; hybrid arrangement after probation