Facilities Coordinator — Part-Time, Data & Reporting

BGIS Global Integrated Solutions Canada; Sydney; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Spot recognition vouchers

Employee referral bonus

Flare discounts for retailers

Job summary

BGIS Global Integrated Solutions Canada – St Leonards Park NSW is seeking a Facilities Coordinator to support the facilities team for a leading telecommunications client. The role focuses on reporting, compliance and account administration, providing accurate, timely information on facility performance.

The position is a part-time, on-site role (24 hours per week across any three days), with scheduled travel to Clayton and Baulkham Hills.

Qualifications

• Experience in a facilities management, property or project environment.
• Strong Excel skills and proficiency in Word, PowerPoint, SharePoint and Outlook.
• Strong administration skills and the ability to manage multiple tasks.
• Experience preparing written reports and reporting on KPIs and financial information.
• Excellent communication and interpersonal skills with stakeholders at all levels.

Responsibilities

• Compile monthly account performance reports, technical service reports and Power BI performance reporting.
• Track client SLAs and KPIs, and coordinate responses to Requests for Information.
• Keep CMMS records, site listings and asset data accurate and up to date.
• Process, reconcile and track invoices, purchase orders and client expenditure, and support month-end accruals.
• Track operations budgets and minor project finances and progress.
• Manage SharePoint records, document audits and the account's local process register.
• Support statutory and contract compliance, including chemical and asbestos reports and workplace HSE audits.
• Coordinate team meetings, training events and BSafe administration.
• Build positive working relationships with technicians, vendors, client representatives and the BGIS team.

Skills

Excel skills

Word/PowerPoint/SharePoint/Outlook

Facilites management experience

Reports & KPIs reporting

Interpersonal communication

Education

High School Certificate or equivalent

Tools

Power BI

CMMS

Job description

BGIS Global Integrated Solutions Canada – St Leonards Park NSW is seeking a Facilities Coordinator to support the facilities team for a leading telecommunications client. The role focuses on reporting, compliance and account administration, providing accurate, timely information on facility performance.

The position is a part-time, on-site role (24 hours per week across any three days), with scheduled travel to Clayton and Baulkham Hills.