Part-Time Executive Assistant to Two Deans | School

South Coast Baptist College; Perth; On-site; AUD 48,000 - 64,000; Part time

Job summary

South Coast Baptist College in Waikiki, WA seeks a part-time Personal Assistant (0.8 FTE) for a permanent role commencing in 2027. You will provide high-level administrative and operational support to two Executive Deans, coordinating calendars, documents and events across College portfolios.

The role requires proactive organisation, strong MS Office skills, and the ability to manage multiple priorities in a Christian school setting.

Qualifications

• Experience in a Personal Assistant, Administration or similar support role.
• Strong administrative, organisational and communication skills.
• Ability to work autonomously while collaborating effectively with stakeholders.
• Confidence managing competing priorities in a busy environment.
• Proficiency in Microsoft Office applications, including Word, Excel and Outlook.
• Sound judgement and ability to maintain confidentiality and handle sensitive information.
• Proactive approach to problem-solving and process improvement.
• Commitment to the Christian faith and ethos of the College, with a Pastor reference.

Responsibilities

• Provide administrative support including calendar management, correspondence, meeting coordination and general administration.
• Prepare meeting agendas, take minutes and monitor actions arising from meetings.
• Assist with maintaining policies, documentation and records across both portfolios.
• Provide administrative and logistical support for co-curricular programs, student leadership and the House System.
• Support staff development initiatives, including coordinating wellbeing surveys and researching professional learning opportunities.
• Coordinate and maintain scholarship and fundraising applications and associated documentation.
• Assist with the implementation of key College strategic initiatives relating to student culture, staff development and organisational priorities.
• Maintain College calendars relating to co-curricular programs, events and the portfolios of both Executive Deans.
• Liaise with relevant College departments to ensure promotional materials and information remain current.
• Assist with travel arrangements, credit card reconciliations and other administrative requirements as needed.

Skills

Personal Assistant

Administration

Communication

Autonomy & collaboration

MS Office

Confidentiality

Problem-solving

Christian alignment

Evening hours flexibility

Education sector experience

Job description

South Coast Baptist College in Waikiki, WA seeks a part-time Personal Assistant (0.8 FTE) for a permanent role commencing in 2027. You will provide high-level administrative and operational support to two Executive Deans, coordinating calendars, documents and events across College portfolios.

The role requires proactive organisation, strong MS Office skills, and the ability to manage multiple priorities in a Christian school setting.