Personal Assistant

South Coast Baptist College; City Of Rockingham; On-site; AUD 48,000 - 60,000; Part time

Job summary

South Coast Baptist College invites a proactive Personal Assistant to provide high-level administrative and operational support to two Executive Deans. This part-time 0.8 FTE role focuses on calendar management, communications, and coordinating college initiatives in a growing Christian college environment.

You will work closely with both Executive Deans, supporting co-curricular programs, staff development, student culture and organisational priorities.

Qualifications

• Experience in a Personal Assistant, Administration or similar support role.
• Strong administrative, organisational and communication skills, with excellent attention to detail.
• The ability to work autonomously while collaborating effectively with a range of stakeholders.
• Confidence managing competing priorities and working in a busy environment.
• Proficiency in Microsoft Office applications, including Word, Excel and Outlook.
• Sound judgement and the ability to maintain confidentiality and handle sensitive information appropriately.
• A proactive approach to problem-solving and process improvement.
• A genuine commitment to the Christian faith and the ethos and values of South Coast Baptist College, with the ability to provide a reference from a Pastor or Christian leader.
• Flexibility to work occasional evenings and attend College events outside normal working hours when required.
• Experience in a school or education environment will be highly regarded.

Responsibilities

• Provide administrative support, including calendar management, correspondence, meeting coordination and general administration.
• Prepare meeting agendas, take minutes and monitor actions arising from meetings.
• Assist with maintaining policies, documentation and records across both portfolios.
• Provide administrative and logistical support for co-curricular programs, student leadership, Community Service and the House System.
• Support staff development initiatives, including coordinating wellbeing surveys and researching professional learning opportunities.
• Coordinate and maintain scholarship and fundraising applications and associated documentation.
• Assist with the implementation of key College strategic initiatives relating to student culture, staff development and organisational priorities.
• Maintain College calendars relating to co-curricular programs, events and the portfolios of both Executive Deans.
• Liaise with relevant College departments to ensure promotional materials and information remain current.
• Assist with travel arrangements, credit card reconciliations and other administrative requirements as needed.

Skills

Personal Assistant experience

Administrative skills

Organisational skills

Confidentiality and discretion

Problem solving

Autonomous working

Communication skills

Christian ethos & references

Evenings availability

School/education experience

Tools

Microsoft Office

Job description

Personal Assistant

Part-Time | 0.8 FTE | Permanent

Provide dedicated support to two Executive Deans while contributing to the strategic direction, staff development and student culture of a growing Christian College.

South Coast Baptist College is seeking an experienced and highly organised Personal Assistant to provide high-level administrative and operational support to the Executive Dean of Co-Curricular & Academies and the Executive Dean of Staff Development & Strategy, commencing in the 2027 academic year.

This is a varied role suited to a proactive and adaptable professional who enjoys coordinating multiple priorities, supporting key College initiatives and working collaboratively with staff across the College.

South Coast Baptist College is an independent, co-educational Christian school serving families across Perth’s southern metropolitan region and beyond.

Please click here for our Statement of Faith.

About the role

Working closely with both Executive Deans, you will:

• Provide administrative support, including calendar management, correspondence, meeting coordination and general administration.


• Prepare meeting agendas, take minutes and monitor actions arising from meetings.


• Assist with maintaining policies, documentation and records across both portfolios.


• Provide administrative and logistical support for co-curricular programs, student leadership, Community Service and the House System.


• Support staff development initiatives, including coordinating wellbeing surveys and researching professional learning opportunities.


• Coordinate and maintain scholarship and fundraising applications and associated documentation.


• Assist with the implementation of key College strategic initiatives relating to student culture, staff development and organisational priorities.


• Maintain College calendars relating to co-curricular programs, events and the portfolios of both Executive Deans.


• Liaise with relevant College departments to ensure promotional materials and information remain current.


• Assist with travel arrangements, credit card reconciliations and other administrative requirements as needed.

Please click here for the full Job Description.

About you

You are a proactive, organised and professional individual who enjoys providing effective support, managing competing priorities and contributing to the success of a team.

You will bring:

• Experience in a Personal Assistant, Administration or similar support role.


• Strong administrative, organisational and communication skills, with excellent attention to detail.


• The ability to work autonomously while collaborating effectively with a range of stakeholders.


• Confidence managing competing priorities and working in a busy environment.


• Proficiency in Microsoft Office applications, including Word, Excel and Outlook.


• Sound judgement and the ability to maintain confidentiality and handle sensitive information appropriately.


• A proactive approach to problem-solving and process improvement.


• A genuine commitment to the Christian faith and the ethos and values of South Coast Baptist College, with the ability to provide a reference from a Pastor or Christian leader.


• Flexibility to work occasional evenings and attend College events outside normal working hours when required.


• Experience in a school or education environment will be highly regarded.

Applications

Applications close: 13th November 2026

Applications will be reviewed as they are received, and the College reserves the right to appoint a suitable candidate prior to the closing date.

Please include:

• Cover letter and resume.


• Relevant qualifications and supporting documentation.


• Visa / Residency Status / Passport.

Enquiries

HR Department

[phone]

[e-mail]