Part-Time Executive Assistant to CEO & Board (12-Month Contract)

Wellington Shire Council; Victoria; On-site; AUD 42,000 - 62,000; Part time

Benefits offered by this job

Salary packaging available

Job summary

Wellington Shire Council is seeking an experienced Executive Assistant to provide trusted support to the CEO and Board on a 12-month fixed-term contract, working three days per week.

This role will focus on governance administration, coordinating Board and Committee activities, preparing agendas, reports and minutes, and maintaining corporate records while supporting broader executive and office requirements.

Qualifications

• Advanced Microsoft Office skills (Word, Excel, Outlook).
• Experience in an administrative or executive support role.
• Strong organisational and written communication abilities.
• Ability to prioritise tasks and meet deadlines in a busy environment.
• Interpersonal skills with stakeholders and the community.

Responsibilities

• Provide high-level secretarial and administrative support to the CEO and Board.
• Prepare Board/Committee agendas, reports and minutes, and coordinate meetings and events.
• Manage Association membership records and files.
• Coordinate corporate administration, including purchasing and filing.
• Manage internal/external communications and annual report tasks.
• Maintain staff records and third-party platform access (MyGov, PRODA, My Aged Care).
• Coordinate Waratah House operations (room bookings, maintenance requests).

Skills

Advanced Microsoft Office

Administrative support

Communication skills

Prioritisation

Interpersonal skills

Job description

Wellington Shire Council is seeking an experienced Executive Assistant to provide trusted support to the CEO and Board on a 12-month fixed-term contract, working three days per week.

This role will focus on governance administration, coordinating Board and Committee activities, preparing agendas, reports and minutes, and maintaining corporate records while supporting broader executive and office requirements.