Executive Assistant to CEO

Mayday Recruitment; City of Melbourne; On-site; AUD 55,000 - 96,000; Full time

Job summary

Mayday Recruitment partnered with a respected membership-based organisation to recruit an experienced Executive Assistant to support the CEO on an immediate, short-term basis.

Working closely with the CEO, you will provide high-level EA and administrative support, manage the CEO's diary, board papers, minutes, and governance correspondence, and coordinate key meetings and events in Melbourne.

Qualifications

• Experience in a senior EA/Executive Assistant role supporting a CEO
• Board and governance support experience, including minute taking and action tracking
• Excellent written and verbal communication skills
• Exceptional attention to detail and organisational skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong judgement and discretion when handling confidential information
• Excellent Microsoft Office skills, particularly Outlook, Word, PowerPoint and Teams
• Board support experience is essential for this position, particularly demonstrated experience taking accurate minutes and ensuring actions are clearly documented, circulated and followed up.

Responsibilities

• Providing high-level, confidential EA support to the CEO
• Complex diary and meeting management, including coordinating competing priorities
• Preparing meeting agendas, papers, briefings and correspondence
• Supporting Board and governance meetings, including minute taking and accurately recording decisions and actions
• Circulating meeting minutes and action points and following up outstanding actions
• Acting as a key point of contact for the CEO's office
• Supporting the preparation and coordination of reports and Board papers
• Assisting with events, conferences and key organisational meetings
• Managing confidential information with a high level of discretion and judgement

Skills

Executive EA experience

Governance support

Diary management

Communication skills

MS Office

Tools

Outlook

Word

PowerPoint

Teams

Job description

MAYDAY Recruitment is proud to be partnering with a highly respected membership-based organisation to recruit an experienced Executive Assistant to support the CEO on an immediate, short-term basis.

The Role

Working closely with the CEO, you will provide high-level executive and administrative support, ensuring the smooth coordination of the CEO's office and key stakeholder activities.

Key responsibilities will include:

• Providing high-level, confidential EA support to the CEO
• Complex diary and meeting management, including coordinating competing priorities
• Preparing meeting agendas, papers, briefings and correspondence
• Supporting Board and governance meetings, including minute taking and accurately recording decisions and actions
• Circulating meeting minutes and action points and following up outstanding actions
• Acting as a key point of contact for the CEO's office
• Supporting the preparation and coordination of reports and Board papers
• Assisting with events, conferences and key organisational meetings
• Managing confidential information with a high level of discretion and judgement

About You

We are looking for an experienced Executive Assistant who is confident supporting a senior executive and comfortable working within a governance-focused environment.

You will ideally bring:

• Demonstrated experience in a senior EA / Executive Assistant role supporting a CEO, Executive or senior leadership team
• Strong Board and governance support experience, including minute taking and action tracking
• Excellent written and verbal communication skills
• Exceptional attention to detail and organisational skills
• The ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong judgement and discretion when handling confidential information
• Excellent Microsoft Office skills, particularly Outlook, Word, PowerPoint and Teams
• Board support experience is essential for this position, particularly demonstrated experience taking accurate minutes and ensuring actions are clearly documented, circulated and followed up.

The Opportunity

• 6-week temporary contract
• Immediate start
• Opportunity to work closely with a senior executive within a well-established membership organisation
• High-level, varied EA responsibilities
• Competitive hourly rate based on experience