Executive Assistant

Sharp and Carter; City of Melbourne; On-site; AUD 55,000 - 83,000; Full time

Job summary

Sharp and Carter in Somerton (Victoria) is seeking an experienced Executive Assistant to support the CEO. You will manage the CEO’s calendar, coordinate meetings and travel, and act as a professional, confidential point of contact for internal and external stakeholders.

This 8-week minimum contract requires highly organised, proactive professionals who thrive in a fast-paced environment and can keep the CEO focused on top priorities, preparing briefing materials, minutes, and follow-ups as

Qualifications

• Experience as an Executive Assistant supporting C-suite executives.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated discretion and professional communication with internal and external stakeholders.

Responsibilities

• Manage the CEO’s calendar, appointments, meetings and travel arrangements.
• Act as a confidential point of contact for internal and external stakeholders.
• Prepare and edit correspondence, reports, presentations and briefing materials.
• Attend meetings, take minutes and follow up on actions and deliverables.
• Manage the CEO’s inbox and incoming requests, prioritising effectively.
• Coordinate board and executive meetings, including papers and minutes.

Skills

Organisational skills

Calendar management

Confidentiality

Tools

MS Office (Outlook/Word/PowerPoint)

Job description

Executive Assistant to CEO

8 Week Minimum Contract | Somerton | Manufacturing

An exciting opportunity is available for an experienced Executive Assistant to support the CEO of a well-established manufacturing business based in Somerton.

This is an 8 week minimum contract suited to an Executive Assistant who is highly organised, proactive and comfortable working in a fast-paced environment where priorities can shift quickly. Working closely with the CEO, you will provide high-level executive and administrative support, helping to keep the CEO organised, prepared and focused on key business priorities.

The Role

You will act as a trusted point of contact for the CEO, managing the day-to-day running of their office and ensuring communication, meetings, documentation and follow-up are handled efficiently and professionally.

Key responsibilities will include:

• Managing the CEO’s calendar, appointments, meetings and travel arrangements


• Acting as a professional and confidential point of contact for internal and external stakeholders


• Preparing and editing correspondence, reports, presentations and briefing materials


• Attending meetings, taking minutes and following up on actions and key deliverables


• Managing the CEO’s inbox, calls and requests, prioritising matters and ensuring nothing falls through the cracks


• Coordinating board and executive meetings, including agendas, papers, minutes and follow-up


• Ensuring the CEO is well prepared for meetings, events and key business engagements


• Supporting business projects and initiatives as required


• Handling sensitive and confidential information with a high level of discretion


• Identifying opportunities to improve processes, systems and the efficiency of the CEO’s office

About You

We are looking for an experienced Executive Assistant who is proactive and highly organised, with the ability to work calmly and effectively in a fast-paced environment.