Executice Assistant / Business Operations Manager

seek.com.au; Melbourne; On-site; AUD 55,000 - 83,000; Part time

Job summary

seek.com.au is seeking an experienced Executive Assistant / Business Operations Manager for a part-time role in Melbourne. You will work closely with the business owner, providing high-level support, coordinating staff, and driving efficiency with AI tools.

The role involves CRM management, diary control, back-office finance assistance, and improving systems across the business. Travel locally and internationally may be required.

Qualifications

• Practical, hands-on experience in the health sector (allied health, medical or rehabilitation) will be highly regarded.
• Willing and able to travel locally, interstate and overseas from time to time.
• Practical AI experience and capability.
• CRM and data-management experience.
• Staff and business-management experience.
• Financial, banking or investment administration experience.

Responsibilities

• Provide high-level executive and administrative support.
• Manage the CRM, filing systems, records and business data.
• Coordinate staff and assist with the management of business activities.
• Manage diaries, meetings, priorities and follow-up actions.
• Assist with management of back-office financial and banking information.
• Maintain records relating to investments, shareholdings and share registries.
• Conduct research and prepare reports, correspondence and business documents.
• Improve business systems, processes and organisational efficiency.
• Manage confidential and commercially sensitive information.
• Utilise AI confidently and practically for research, administration, data management, analysis and workflow movement.

Skills

Executive support

CRM management

Data management

Staff management

Financial administration

AI tooling

Job description

Executice Assistant / Business Operations Manager

We are seeking an experienced, highly organised and proactive Executive Assistant / Business Operations Manager for a part-time position to work closely with the business owner in a varied and trusted senior role. The successful applicant will be capable of managing information, coordinating people and business activities, improving systems and using technology and AI to increase efficiency.

Key responsibilities

• Provide high-level executive and administrative support.
• Manage the CRM, filing systems, records and business data.
• Coordinate staff and assist with the management of business activities.
• Manage diaries, meetings, priorities and follow-up actions.
• Assist with management of back-office financial and banking information.
• Maintain records relating to investments, shareholdings and share registries.
• Conduct research and prepare reports, correspondence and business documents.
• Improve business systems, processes and organisational efficiency.
• Manage confidential and commercially sensitive information.
• Utilise AI confidently and practically for research, administration, data management, analysis and workflow movement.

About you

• Practical, hands-on experience in the health sector, including allied health, medical or rehabilitation environments, will be highly regarded.
• Willing and able to travel locally, interstate and overseas from time to time.
• Practical AI experience and capability.
• CRM and data-management experience.
• Staff and business-management experience.
• Financial, banking or investment administration experience.