Part-Time Administration Officer – Patient-Focused

Portland District Health; Portland; On-site; AUD 60,000 - 80,000; Part time

Benefits offered by this job

Salary Packaging

Ongoing training and professional dev.

Social Club

Free parking

Relocation assistance available

Flexible working conditions

Employee Assistance program

Job summary

Portland District Health in Victoria seeks an Administration Officer for the Consulting Suites. You will provide efficient, patient-focused administrative support, coordinating clinics, appointments and clinician schedules.

Responsibilities include first-contact duties, data entry and accurate patient records in TRAK and Zedmed, plus supporting day-to-day operations and billing. The role offers ongoing training, relocation assistance and flexible working alongside a part-time schedule.

Qualifications

• Demonstrated Administrative clerical experience.
• High computer literacy with data entry skills.
• Ability to determine priorities, multi-task and organise workload.
• Striving for high customer satisfaction with a helpful attitude.
• Taking ownership of your work and following through.
• Experience using a variety of computer software.
• Cert III/IV in Business Administration favored.

Responsibilities

• Provide efficient, professional administrative support to the Consulting Suite.
• Coordinate specialist clinics, patient appointments and clinician schedules.
• Act as first point of contact for patients, families, visitors and clinicians.
• Maintain patient information in EHR systems (TRAK/Zedmed) with data integrity.
• Support day-to-day operations including billing and receptions.

Skills

Administrative clerical experience

High computer literacy

Data entry skills

Prioritisation & multi-tasking

Customer-focused service

Ownership & proactivity

General computer software

Medical Terminology certificate (des).

Education

Certificate III/IV in Business Administration

Medical Terminology certificate (desirable)

Tools

TRAK

Zedmed

Job description

Portland District Health in Victoria seeks an Administration Officer for the Consulting Suites. You will provide efficient, patient-focused administrative support, coordinating clinics, appointments and clinician schedules.

Responsibilities include first-contact duties, data entry and accurate patient records in TRAK and Zedmed, plus supporting day-to-day operations and billing. The role offers ongoing training, relocation assistance and flexible working alongside a part-time schedule.