Part Time - Admin Assistant & Bookkeeper

Owl Advisory; Sydney; In loco; AUD 36.000 - 48.000; Part-time

Vantaggi offerti da questo lavoro

Flexible schedule

Supportive team environment

Descrizione del lavoro

Owl Advisory in Sydney CBD is seeking a Part Time Admin Assistant & Bookkeeper to join our small consultancy. This role combines essential administrative duties with bookkeeping tasks, including Xero data entry, invoicing, payroll, and supplier payments, all framed by our flexible part-time schedule.

You will coordinate calendars, manage records, and liaise with clients and service providers, helping keep financials accurate while supporting efficient office operations.

Competenze

• Practical bookkeeping experience and confidence using Xero.
• Experience processing payroll and maintaining accurate records.
• Strong organisational skills and ability to manage deadlines and changing priorities.
• Good written and verbal communication skills.
• Proficiency with spreadsheets, calendars and common business software.
• Confidentiality and sound judgement.
• Willingness to take on a broad mix of tasks in a small-business environment.
• Experience supporting a consultancy, professional services firm or small business.
• Experience coordinating travel, meetings or small events.
• Familiarity with tools such as LinkedIn, Office365, email marketing platforms or website content systems.
• Relevant bookkeeping or business administration qualifications.
• Interest in sustainability, compliance, governance or risk.

Mansioni

• What you’ll be doing includes bookkeeping and payroll tasks to maintain financial records.
• Maintain accurate financial records in Xero and perform bank reconciliations.
• Prepare client invoices, monitor payments and follow up outstanding accounts.
• Process supplier invoices and staff expenses, and prepare payments for approval.
• Process payroll and maintain payroll and leave records.
• Assist with cash-flow tracking and routine financial reporting.
• Collaborate with external accountant for reporting, tax and obligations.
• Provide general administrative support and manage files and systems.
• Coordinate calendars, meetings and travel arrangements.
• Prepare proposals, presentations and business documents.

Conoscenze

Bookkeeping

Payroll management

Organisational skills

Communication

Confidentiality

Independent worker

Problem solving

Formazione

Bookkeeping qualification

Business administration qualification

Strumenti

Xero

Office365

LinkedIn

Email marketing platforms

Website CMS

Descrizione del lavoro

Owl Advisory is seeking a Part Time Admin Assistant & Bookkeeper to join our team in Sydney CBD. This is a part-time position of one day per week and two days in the week of month end, that offers flexibility whilst providing essential administrative and bookkeeping support to our growing business. You will play a crucial role in maintaining the smooth operation of our office whilst managing financial records. This role is ideal for someone looking to balance professional responsibilities with personal commitments.

What you'll be doing

Bookkeeping and payroll

Maintain accurate, up-to-date financial records in Xero, including transaction coding and bank reconciliations.

Prepare and issue client invoices, monitor payments and follow up outstanding accounts professionally.

Process supplier invoices and staff expenses, and prepare payments for approval.

Process payroll and maintain payroll and leave records.

Assist with cash-flow tracking and routine financial reporting.

Work with our external accountant to support reporting, tax and other financial obligations.

Business administration

Provide general administrative support and maintain organised files, records and business systems.

Coordinate calendars, meetings and appointments, including invitations, meeting links, venues and materials.

Arrange travel and accommodation, and prepare itineraries.

Help prepare and format proposals, presentations, reports and other business documents.

Liaise with clients, suppliers and service providers in a professional and friendly manner.

Help identify and implement practical improvements to administrative processes.

What we're looking for

You are dependable, detail-focused and comfortable working independently. You enjoy variety, communicate clearly and bring a flexible, solutions-focused approach to your work.

Essential skills and experience

Practical bookkeeping experience and confidence using Xero.

Experience processing payroll and maintaining accurate records.

Strong organisational skills and the ability to manage deadlines and changing priorities.

Good written and verbal communication skills.

Confidence using spreadsheets, email, calendars and common business software.

Sound judgement, attention to detail and respect for confidentiality.

Willingness to take on a broad mix of tasks in a small-business environment.

Experience supporting a consultancy, professional services firm or small business.

Experience coordinating travel, meetings or small events.

Familiarity with tools such as LinkedIn, Office365, email marketing platforms or website content systems.

Relevant bookkeeping or business administration qualifications.

An interest in sustainability, compliance, governance or risk.

What we offer

Part-time flexibility that allows you to balance work and personal commitments

A supportive and collaborative workplace culture

Opportunities to develop your skills in accounting and administration

A role that values accuracy, reliability and attention to detail

Friendly and professional working environment within a growing advisory firm

About us

Owl Advisory is a small consultancy specialising in compliance, sustainability, governance and risk. We help organisations navigate their responsibilities, strengthen their practices and build more sustainable, well-governed businesses.