Parramatta Reception & Admin Support Specialist

Alexander Appointments; Sydney; On-site; AUD 41,000 - 58,000; Full time

Job summary

The NSW Government Department in Parramatta is seeking a professional receptionist to deliver a welcoming front-of-house experience and provide admin support on a full-time temporary basis.

Reporting to the Business Services Manager, you will greet visitors, handle inquiries, coordinate meetings, process invoices, and maintain records while building strong relationships with internal and external stakeholders. Assignment runs through February with potential extension.

Qualifications

• Experience in office administration or reception.
• Excellent verbal and written communication skills.
• Strong customer service focus and ability to build rapport with stakeholders.
• Proficient in Microsoft Office.
• Flexible to work 8:00am–5:00pm, Mon–Fri.

Responsibilities

• Act as the first point of contact with a welcoming, professional reception service.
• Greet and assist visitors, guests and staff.
• Provide a broad range of admin support to various teams.
• Direct calls and respond to enquiries promptly.
• Monitor the reception inbox and prepare correspondence.
• Schedule and coordinate meetings, including catering, equipment and room setup.
• Manage visitor access, security procedures, swipe cards and inductions.
• Raise purchase orders and process invoices.
• Maintain accurate records and data integrity.
• Build and maintain relationships with internal and external stakeholders.

Skills

Reception experience

Customer service

Verbal and written communication

Teamwork

Attention to detail

Autonomous working

Microsoft Office proficiency

Tools

Microsoft Office

Job description

The NSW Government Department in Parramatta is seeking a professional receptionist to deliver a welcoming front-of-house experience and provide admin support on a full-time temporary basis.

Reporting to the Business Services Manager, you will greet visitors, handle inquiries, coordinate meetings, process invoices, and maintain records while building strong relationships with internal and external stakeholders. Assignment runs through February with potential extension.