Parish Secretary - Singleton Parish

The Catholic Diocese of Maitland; Singleton Council; On-site; AUD 30,000 - 42,000; Part time

Benefits offered by this job

Paid parental leave

Fitness Passport gym discount

Ongoing training and development

EAP and wellbeing programs

Employee discounts

Job summary

The Catholic Diocese of Maitland-Singleton is seeking a Parish Secretary to support the Parish Office. Based in Singleton, you will handle clerical tasks, financial processing, records management, and communications for the Parish Priest and community.

You will be the first point of contact for parishioners, visitors and volunteers, creating a welcoming environment while coordinating office procedures and projects.

Qualifications

• Experience in administrative tasks in a church or community setting.
• Ability to manage records, finances and communications.
• Strong organisational and interpersonal skills.

Responsibilities

• Provide clerical and administrative support to parish leadership.
• Record income and expenditure in Xero and maintain parish records.
• Maintain Parish database and Sacramental records.
• Manage Parish website and Facebook page content.
• Welcome visitors and liaise with parishioners and volunteers.

Skills

Office administration

Financial processing

Records management

Volunteer administration

Parish communications

Education

Tertiary Qualifications in Office Administration

Tools

Xero

MYOB

Parish Data Systems

Microsoft Office

Job description

The Catholic Diocese of Maitland – Singleton NSW

St Patrick's Parish Singleton and St Brigid's Parish Branxton are seeking an organised and professional Parish Secretary to support the smooth operation of their shared Parish Office. Based in Singleton, this varied and rewarding role provides administrative, financial and office support to the Parish Priest and parish community.

As the first point of contact for parishioners, visitors and community members, you'll play a key role in creating a welcoming and professional experience while managing a broad range of responsibilities including office administration, financial processing, records management, volunteer administration and parish communications.

This is an excellent opportunity for an experienced administrator who enjoys autonomy, meaningful work and building positive relationships within their local community.

Please note: Working hours for this position are Tuesday to Friday, 9:00am to 3:00pm. This rare part-time schedule offers an excellent work-life balance with no weekend requirements and Mondays off.

BENEFITS OF WORKING WITH US

• Directly contribute to improving the lives of many in the community.
• Paid parental leave(for eligible employees).
• Discounted gym membership through Fitness Passport (T&C’s apply).
• Ongoing training and development opportunities.
• A great friendly environment of dedicated and passionate co-workers.
• Enjoy up to 10% off at top retailers with our mnBenefits program.
• Corporate benefits, including EAP, flu shots and more.

POSITION DESCRIPTION

The Parish Secretary role provides both clerical and administrative support to the Parish Priest/Administrator, Assistant Priest and is a member of the parish team to ensure the smooth and professional running of the administration of the Parish Office.

The Parish Secretary is often the first point of contact and so it is also a role of welcoming and helping all visitors at the parish office. The role will be involved with the coordination and implementation of office procedures and have responsibility for specific projects and tasks such as income and expenditure recording on Xero, maintenance of the Parish database, Parish Sacramental records and managing the content of the Parish website and Facebook Page.

The incumbent will need to work unsupervised at times and have the ability to take measured initiatives. The role requires continual work and prioritising of needs.

The incumbent commits to working within Work Health and Safety guidelines and Code of Conduct at all times whilst in the employ of the Catholic Diocese of Maitland-Newcastle.

EXPERIENCE/CRITERIA

• Well-motivated to work for the Church and possess a strong commitment to its practices and values.
• Demonstrated ability in accurate and proficient performance of a wide range of administrative tasks.
• Excellent organisational and problem-solving skills.
• Excellent interpersonal and communication (written and oral) skills and a pastoral attitude.
• An ability to relate to a variety of people and the capacity to develop and maintain sound working relationships with other parish workers and volunteers.
• Capacity to coordinate and/or oversee various Parish events or ministries.
• Energetic and highly motivated with initiative and capacity to work with minimum supervision.
• The ability to keep confidentiality (and the discernment to know what must be kept confidential) is essential.
• Computer competency in Microsoft Office Applications and Parish Data Systems (willingness to learn).
• Previous experience with Xero (preferred) or MYOB or an equivalent accounting package is advantageous.
• Own reliable transport.

QUALIFICATIONS

• Tertiary Qualifications in Office Administration or relevant experience working in an administrative capacity.
• Current Working with Children Check for paid employment.
• Current Class C Driver’s Licence.

Applications close 11:59pm on Wednesday, 13/10/2026.

Additional Information

The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.

All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement.Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.