Administration Assistant

Archdiocese of Brisbane; City of Brisbane; On-site; AUD 25,000 - 36,000; Part time

Job summary

Archdiocese of Brisbane is seeking a friendly and proactive Parish Administration Assistant to support the Enoggera Parish team. This role helps establish efficient administrative systems while contributing to the mission of the Catholic Church.

Reporting to the Parish Manager, you will provide general office support, assist with reception and enquiries, and help manage parish records as the parish office grows.

Qualifications

• Experience in an administrative or office support role.
• Understanding of church mission and values is advantageous.
• Excellent organisation and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Provide general administrative support to the parish office.
• Assist with reception, correspondence and enquiries.
• Maintain parish records and databases.
• Prepare parish newsletters, certificates and routine documents.
• Support sacramental administration and record keeping.
• Assist with filing, scanning, and document management.

Skills

Administrative support

Organised

Microsoft Office

Communication skills

Tools

Microsoft Word

Outlook

Excel

Job description

Parish Administration Assistant

Parish: Enoggera/Mitchelton Parish

Location: Enoggera, Brisbane QLD

Employment Type: Permanent Part-Time - 8 hours per week

Monday and Thursday (9am-1pm)

About Us

The Catholic Archdiocese of Brisbane makes a positive impact on the lives of hundreds of thousands of Queenslanders every week through its network of parishes, schools, ministries, and community services. The Archdiocese is committed to fostering vibrant faith communities and supporting people at all stages of life. Through service, compassion, and stewardship, we seek to make a meaningful contribution to the wider community.

About The Role

We are currently seeking a friendly, organised and proactive Administration Assistant to join the Enoggera Parish team. This is an exciting opportunity to support a newly established parish office, helping to build effective administrative systems while contributing to the mission and ministry of the Catholic Church. Reporting to the Parish Manager, you will provide general administrative and office support while assisting in the ongoing development of new systems and processes as the parish office continues to grow.

Key Responsibilities

• Provide general administrative support to the parish office.
• Assist with reception, correspondence and general enquiries.
• Maintain parish records and databases.
• Prepare parish newsletters, certificates and routine documentation.
• Support sacramental administration and parish record keeping.
• Assist with filing, scanning, mail distribution and document management.
• Provide backup administrative support across the parish office as required.

About You

To be successful in this role you will have:

• Previous experience in an administrative or office support role.
• An understanding of, and respect for, the mission and values of the Catholic Church.
• Excellent organisational skills and strong attention to detail.
• Well-developed written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Outlook and Excel.
• The ability to manage competing priorities and maintain confidentiality.
• A willingness to learn parish administration systems such as PACS and Flocknote.
• A current Blue Card (or willingness to obtain one).
• A current National Police Check (or willingness to obtain one).

The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks, criminal history checks, and background referencing for all persons who will engage in direct and regular involvement with children and young people (0 - 18 years) and/or vulnerable adults. The organisation is fully committed to child safety and has a 0 tolerance to abuse of children or vulnerable adults

Accessibility and Inclusivity

The Archdiocese of Brisbane is committed to creating an accessible and inclusive environment where all job candidates can fully engage in the recruitment process. We acknowledge and actively support the inclusion, respect, and equitable treatment of, including but not limited to, Aboriginal and Torres Strait Islander peoples, people with disabilities, and people from culturally, religiously and linguistically diverse backgrounds. If you require any reasonable accessibility adjustments or information in an alternative format during the recruitment process, please contact us to discuss how we can support your participation. We respect your privacy and confidentiality. Information is shared with other staff only as reasonably necessary to arrange workplace accessibility adjustments.