Paediatric Clinic Medical Secretary & Admin (Part-Time)

Speech Bubble Speech Pathology Pty Ltd; Melbourne; On-site; AUD 53,000 - 63,000; Part time

Job summary

Speech Bubble Speech Pathology Pty Ltd in Edithvale, VIC, seeks a Medical Secretary / Administrative Assistant to support a busy paediatric clinic. The role handles bookings, reception, billing and basic finance, with a 9 day fortnight, Mon-Thu 8.45am-5.15pm and every 2nd Fri 8.45am-3.15pm.

Experience in private practice, strong communication skills, and familiarity with Halaxy and Microsoft Office are essential. Salary ranges shown and flexibility offered for hours.

Qualifications

• Previous experience in an administrative role.
• Excellent communication skills in person, phone, and email.
• Strong organisational and time management abilities.
• High attention to detail and accuracy.
• Ability to work independently and manage competing priorities.
• Proficiency with office software (Microsoft Office, Halaxy).
• Experience in healthcare or allied private practice preferred.
• Familiarity with Australian healthcare systems (NDIS, Medicare).
• Basic bookkeeping knowledge (Xero).
• Experience updating websites (WordPress, Square, Canva).
• Social media basics for marketing purposes.

Responsibilities

• Manage appointment bookings, cancellations and rescheduling.
• Coordinate clinician calendars; send confirmations and reminders.
• Greet clients in the clinic and handle reception duties.
• Handle phone calls, emails and online enquiries professionally.
• Provide information on services, fees and processes; onboarding docs.
• Maintain client records in practice management systems; data entry.
• Billing, processing invoices, and funding claims (Medicare/NDIS).
• Ensure privacy and confidentiality; assist with reporting and data entry.
• Update website content and assist with social media and marketing.
• Basic bookkeeping tasks and payroll support; liaise with bookkeeper.
• Office management: monitor inventory and maintain clinic supplies.

Skills

Communication

Organisation

Time management

Attention to detail

Independent work

Microsoft Office

Halaxy

Client service

Private healthcare experience

Xero

Website CMS

Social media basics

Education

Administrative experience (essential)

Tools

Halaxy

WordPress

Square

Canva

Xero

Microsoft Office

Job description

Speech Bubble Speech Pathology Pty Ltd in Edithvale, VIC, seeks a Medical Secretary / Administrative Assistant to support a busy paediatric clinic. The role handles bookings, reception, billing and basic finance, with a 9 day fortnight, Mon-Thu 8.45am-5.15pm and every 2nd Fri 8.45am-3.15pm.

Experience in private practice, strong communication skills, and familiarity with Halaxy and Microsoft Office are essential. Salary ranges shown and flexibility offered for hours.