OT & Cybersecurity Team Administrator

Alliance Automation; City of Brisbane; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary package

Professional Development Program

20 Days Annual Leave plus Purchase

Generous Parental Leave

Flexible working arrangements

Team events and collaboration

Job summary

Alliance Automation in Brisbane is seeking an OT & Cybersecurity Administrator to anchor operations, projects, and compliance. You will support timesheets, invoicing, reporting, CRM, and documentation, working with technical specialists and customers to keep projects on track.

The role requires strong organisational skills, multi-tasking ability, and proactive collaboration within a fast-paced environment. This is a Brisbane-based, permanent position offering development and a supportive team

Qualifications

• Experience in administration, project administration, or business support.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Teams).
• Experience maintaining reports, databases, or document control systems.

Responsibilities

• Support project administration activities including timesheets, invoicing, reporting, and documentation.
• Maintain OT customer records, spend history, and CRM information.
• Support resource planning activities and utilisation reporting.
• Coordinate project administration throughout the project lifecycle.
• Maintain compliance records per Quality Management System.
• Prepare customer reports, presentations, and monthly updates.
• Coordinate internal meetings, agendas, actions and follow-ups.
• Maintain training, certification and development records for OT & Cybersecurity staff.
• Assist with sales briefs, proposals, budgets and business development.
• Manage document control, project records and content storage.
• Review and document business processes for continuous improvement.
• Provide general admin and operational support to OT & Cybersecurity leadership.

Skills

Administration

Project coordination

Documentation

CRM/databases

Compliance

MS Office

Detail-oriented

Communication

Job description

Help Protect and Power Australia's Critical Infrastructure

At Alliance Automation, we're helping secure and optimise Australia's critical infrastructure through Operational Technology (OT), Cybersecurity, Automation and Digital Solutions. Since 2010, we've grown to a team of more than 260 people nationwide, delivering innovative solutions across mining, energy, water, oil & gas, defence, manufacturing, and infrastructure.

As our OT & Cybersecurity division continues to grow, we're looking for an OT & Cybersecurity Administrator to become the operational backbone of the team.

Based in our Brisbane Head Office, this is a diverse and fast-paced role that combines project administration, business support, compliance coordination, reporting, resource planning, and operational administration. You'll work closely with technical specialists, Project Managers, customers, and leadership, helping ensure projects, people, systems, and processes run smoothly.

Perfect for someone who thrives on organisation, enjoys variety, and takes pride in keeping teams efficient and well-supported, this role offers the opportunity to contribute to one of the fastest-growing and most strategic areas of our business.

OT & Cybersecurity Team Administrator

Why You'll Love Working at Alliance Automation

Be Part of Something That Matters

Operational Technology and Cybersecurity are critical to Australia's future. You'll support the delivery of services that help protect and improve essential industrial operations across some of Australia's largest organisations.

A Culture Driven by Our Values

Care

We put people and safety first. We care about how we show up, the impact we have, and the difference we make for our customers, communities, and each other.

Collaboration

We believe we're better together. We work as one team, share knowledge, support each other, and build trusted relationships through respect and teamwork.

Integrity

We do what we say. We act honestly, communicate openly, and take accountability for our actions and commitments.

Impact

We focus on outcomes that matter. We deliver quality work, create lasting value, and help our customers achieve their goals.

Curiosity

We continuously look for better ways. We embrace learning, encourage new ideas, and challenge ourselves to improve every day.

Grow With Us

You'll have access to ongoing professional development, mentoring, and exposure to experienced OT and Cybersecurity professionals. You'll gain valuable knowledge across project delivery, business operations, cybersecurity services, and industrial technology.

A Rewarding Package

• Competitive salary package
• Professional Development Program
• 20 Days Annual Leave plus Purchase Leave Scheme
• Generous Paid Parental Leave
• Flexible working arrangements
• A supportive and collaborative team environment
• Regular social and team events

What You'll Do

As the OT & Cybersecurity Administrator, you'll play a critical role supporting both the day-to-day operation and long-term success of the business.

Your responsibilities will include:

• Supporting project administration activities including timesheets, invoicing, reporting, and project documentation
• Maintaining OT customer records, spend history, customer databases, and CRM information
• Supporting resource planning activities and workforce utilisation reporting
• Coordinating project administration activities throughout the entire project lifecycle
• Maintaining compliance records in line with Alliance Automation's Quality Management System
• Assisting with the preparation of customer reports, presentations, monthly business updates, and management reporting
• Coordinating internal meetings, agendas, actions, and follow-up activities
• Maintaining training, certification, competency, and development records for OT & Cybersecurity personnel
• Supporting Lunch & Learn programs and team development initiatives
• Assisting with sales briefs, customer proposals, budget information, and business development activities
• Managing document control processes, project records, and content storage systems
• Maintaining supplier, vendor, and partner compliance requirementsReviewing and documenting business processes to support continuous improvement initiatives
• Providing general administrative and operational support to the OT & Cybersecurity leadership team

What We're Looking For

We're looking for an individual who is organised, proactive, and enjoys making a meaningful contribution behind the scenes.

You'll ideally bring:

• Previous experience in administration, project administration, project coordination, office administration, or business support
• Outstanding organisational and time management skills
• Strong attention to detail and commitment to accuracy
• Excellent written and verbal communication skills
• The ability to manage multiple priorities and deadlines
• Strong Microsoft Office skills, particularly Excel, Word, PowerPoint, and Teams
• Experience maintaining reports, databases, compliance records, customer information, or document control systems
• A proactive approach and willingness to take ownership of tasks and outcomes
• A continuous improvement mindset and desire to find better ways of working

Experience within engineering, cyber security, technology, industrial, or project-based environments will be highly regarded, but is not essential.

Our Vision

Creating a smarter, brighter and sustainable tomorrow.

Our Mission

To deliver real project outcomes through collaborative, highly skilled teams who apply next-generation technology and practical expertise, improving safety, efficiency, and performance while supporting long-term sustainable operations.

Why This Role Matters

This role is much more than administration.

You'll be a trusted member of the OT & Cybersecurity team, helping coordinate the people, processes, systems, reporting, and information that enable successful customer outcomes.

Your contribution will directly support business growth, project delivery, operational excellence, and the continued success of one of Alliance Automation's fastest-growing service offerings.

If you're someone who demonstrates Care, thrives on Collaboration, operates with Integrity, focuses on Impact, and approaches challenges with Curiosity, we'd love to hear from you.