Operations & Office Manager – Luxury Joinery

Volcankitchens; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Volcan Kitchens in Melbourne, a premier high-end cabinetry specialist, seeks an organised Office Manager to run daily operations and support project teams across multiple locations. You will uphold our professional image, manage administrative processes, and liaise with suppliers to ensure smooth project delivery.

The role requires strong MS Office proficiency, team leadership, and a proactive, detail-focused mindset.

Qualifications

• 3+ years in Office/Administration management or similar role.
• Strong office systems and procedures experience; MS Office proficiency.
• Experience in document control, compliance records and basic financial administration.
• Excellent organizational and multitasking abilities; prioritisation skills.
• Excellent communication and interpersonal skills across all levels.
• Ability to work independently, resolve operational issues and support management decisions.
• English fluency; Mandarin language skills are an advantage.

Responsibilities

• Manage daily office operations and ensure efficient workflow across locations.
• Establish and maintain office record-keeping and document management systems.
• Lead and supervise administrative team; allocate tasks and manage performance.
• Coordinate resources and facilities to meet design-first showroom standards.
• Support financial administration; monitor budgets and process invoices.
• Liaise with suppliers and service providers to maintain good relationships.
• Ensure compliance with OHS/WHS regulations and legislation.
• Manage office resources, including supplies and equipment, for continuity.
• Coordinate meetings and provide high-level admin support to management and project teams.

Skills

Office management

Team leadership

Document control

Budget monitoring

Communication

English fluency

Mandarin advantage

Tools

MS Office Suite

Word

Excel

Job description

Volcan Kitchens in Melbourne, a premier high-end cabinetry specialist, seeks an organised Office Manager to run daily operations and support project teams across multiple locations. You will uphold our professional image, manage administrative processes, and liaise with suppliers to ensure smooth project delivery.

The role requires strong MS Office proficiency, team leadership, and a proactive, detail-focused mindset.