Operations & Logistics Coordinator

Confidential; Melbourne; On-site; AUD 70,000 - 110,000; Full time

Job summary

Confidential in Australia is building its operational backbone from Melbourne, with a hands-on role spanning logistics, inventory, invoicing and office support. You’ll report to the Group Operations team based in Singapore and act as the go-to person for the local team to get things done.

The role involves coordinating freight, managing stock, and ensuring accurate invoicing while maintaining smooth office functions in a fast-growing operation.

Qualifications

• Around 5 years' experience in logistics, warehousing, or operations.
• Experience with freight forwarders, brokers and inventory systems.
• Able to wear multiple hats in a small or growing business.
• International or multi-country logistics experience is a plus.
• Organised, accurate and calm with priorities.

Responsibilities

• Booking and coordinating domestic and international freight, from paperwork through to customs clearance.
• Collaborating with freight forwarders, customs brokers and carriers to track shipments and fix delays.
• Assisting with forecasting, order processing and stock replenishment.
• Being the main contact for an outsourced warehouse: receiving, storage, pick-pack and dispatch.
• Running regular stock counts and reconciliations to match system records.
• Spotting shortages or discrepancies and raising them with suppliers.
• Matching supplier invoices and purchase orders, and assisting with month-end reporting.
• Handling office supplies and supporting team events.

Skills

Logistics management

Inventory control

Freight forwarding

Cross-functional coordination

Budgeting & invoicing

Education

Diploma/degree in supply chain, logistics or business

Tools

Microsoft Office

ERP systems

Job description

Build the engine room of a new Australian operation

Our client is a well-established global company that is now growing its Australian presence. The local team is small, the plans are big, and they need someone who can make sure stock arrives, leaves and gets paid for without fuss.

This isn't a “stay in your lane” job. You'll work across logistics, inventory, invoicing and office support. Reporting to the Group Operations team based in Singapore, you'll be the person both the local team and Group Operations rely on to get things done.

What your week might look like

Moving goods across borders

• Booking and coordinating domestic and international freight, from paperwork through to customs clearance
• Working with freight forwarders, customs brokers and carriers to track shipments and fix delays before they become problems
• Helping with forecasting, order processing and stock replenishment
• Being the main contact for an outsourced (third-party) warehouse: receiving, storage, pick-pack and dispatch
• Running regular stock counts and reconciliations so the system matches what's actually on the shelf
• Spotting shortages or discrepancies early and raising them with suppliers

Keeping the money side accurate

• Matching supplier invoices and purchase orders against goods received and agreed pricing
• Raising customer invoices and following up on overdue payments with the finance team
• Keeping clean records of expenses and reconciliations, and helping with month-end reporting

Keeping the office running

• Handling office supplies and organise team events (when applicable)
• Pitching in wherever the local team needs a hand

You’ll do well here if you…

• Have around 5 years' experience in logistics, warehousing, supply chain or operations
• Know your way around freight forwarders, customs brokers and inventory or warehouse systems
• Have worked in a small or growing business and like wearing more than one hat
• Have international or multi-country logistics experience (a strong plus)
• Are organised, accurate and calm when juggling several priorities
• Are comfortable with Microsoft Office and basic invoicing or bookkeeping
• Can work independently while keeping the Group Operations team in the loop
• Nice to have: A diploma or degree in supply chain, logistics or business (relevant hands‑on experience counts too)

What’s in it for you

• A ground-floor role in a growing Australian operation, where you'll help shape how things are done
• The stability and reach of a global organisation, with the energy of a start‑up
• An inclusive, equal opportunity workplace that values ownership, teamwork and continuous improvement