Operations & Executive Support Specialist

Inforcer Ltd.; Australia; Remote; AUD 70,000 - 110,000; Full time

Job summary

Inforcer Ltd. is seeking an organized Operations Specialist to support the Australian business, reporting to the Regional Leader. You will combine business operations, executive support, and people administration to keep the office running smoothly.

You'll coordinate onboarding and offboarding, manage calendars and travel, and help drive HR-related activity while maintaining confidentiality and professionalism in a fast-growing tech environment.

Qualifications

• Experience in an Executive Assistant, Office Manager, Operations, or People Operations role.
• Experience supporting senior leaders and executives.
• Strong organisational and time management skills.
• Excellent written and verbal communication.
• Experience supporting onboarding, offboarding and probation management.
• Ability to handle confidential information with professionalism.
• Proficiency with Microsoft 365 and business productivity tools.

Responsibilities

• Partner directly with the Australian Regional Leader to support daily business operations and strategic initiatives.
• Manage office operations, facilities, suppliers, workplace requirements, and administrative processes.
• Coordinate onboarding, offboarding, employment documentation, and employee lifecycle administration.
• Support probation reviews, employee record management, and HR-related coordination activities.
• Assist with recruitment activities including interview scheduling, candidate communications, and offer administration.
• Handle sensitive and confidential employee matters with the highest levels of professionalism and discretion.
• Manage executive calendars, travel arrangements, meetings, and leadership team coordination.
• Prepare reports, presentations, meeting materials, and internal communications.
• Organise office events, team activities, and employee engagement initiatives.
• Identify and implement operational improvements that enhance efficiency and employee experience.

Skills

Executive support

Office management

Operations coordination

People operations

Stakeholder management

Communication skills

Tools

Microsoft 365

Job description

Inforcer Ltd. is seeking an organized Operations Specialist to support the Australian business, reporting to the Regional Leader. You will combine business operations, executive support, and people administration to keep the office running smoothly.

You'll coordinate onboarding and offboarding, manage calendars and travel, and help drive HR-related activity while maintaining confidentiality and professionalism in a fast-growing tech environment.