Operations Coordinator

HarperLloyd Recruitment; Sydney; Hybrid; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Up to 16 weeks' paid parental leave

Study leave and financial assistance

Employee Benefits Program with rewards

Job summary

HarperLloyd Recruitment is recruiting on behalf of a leading national law firm for an experienced EA/administrator. The role provides high-level support to the COO and Managing Director, with duties spanning calendar management, board minutes, and day-to-day office operations.

You will be organized, discreet and proactive, comfortable handling sensitive information and working across the business. Legal exposure is a plus, finance admin experience is beneficial.

Qualifications

• An experienced administrator or EA who is comfortable supporting senior leadership.
• High level of discretion and confidentiality, with the ability to work with sensitive information.
• A proactive, organised and practical "all-rounder" who is happy to get involved across different areas of the business.
• Legal experience is advantageous.
• Prior experience in finance administration, reconciliations or expenses would be beneficial.

Responsibilities

• Providing day-to-day support to the Managing Director and COO.
• Managing complex calendars and coordinating meetings.
• Preparing and accurately recording minutes for Board meetings.
• Supporting the day-to-day operations of the office and assisting with ad hoc operational projects.
• Coordinating office requirements, suppliers, facilities and general administration as required.
• Financial administration including reconciliations and expenses.
• Working alongside the Operations Manager on ad hoc office and operational tasks.
• Providing broader administrative support to the team as required.
• Assisting the Marketing & BD team when required.

Skills

Executive support

Calendar management

Minutes

Finance administration

Administrative tasks

Stakeholder management

Discretion & confidentiality

Job description

Our client is a leading specialist national law firm with offices across Australia, recognised for its strong expertise in insurance, health, commercial litigation and corporate & commercial law. With a collaborative and down-to-earth culture and a growing national presence, the firm is looking for an experienced all-rounder to provide high-level support to the COO and Managing Director.

The Opportunity

This is a varied role that will combine executive, Board and administrative support, with the opportunity to work closely with senior leadership and contribute to the broader operations of the firm.

Key responsibilities include:

• Providing day-to-day support to the Managing Director and COO.
• Managing complex calendars and coordinating meetings.
• Preparing and accurately recording minutes for Board meetings.
• Supporting the day-to-day operations of the office and assisting with ad hoc operational projects.
• Coordinating office requirements, suppliers, facilities and general administration as required.
• Financial administration including reconciliations and expenses.
• Working alongside the Operations Manager on ad hoc office and operational tasks.
• Providing broader administrative support to the team as required.
• Assisting the Marketing & BD team when required.

What We Are Looking For

We're looking for someone who is organised, proactive and comfortable working with senior stakeholders. You will ideally be:

• An experienced administrator or EA who is comfortable supporting senior leadership.
• High level of discretion and confidentiality, with the ability to work with sensitive information.
• A proactive, organised and practical "all-rounder" who is happy to get involved across different areas of the business.
• Legal experience is advantageous.
• Prior experience in finance administration, reconciliations or expenses would be beneficial.

What You Can Expect

You can expect a supportive and people-focused environment with a strong emphasis on flexibility, wellbeing and professional development.

• Hybrid working model and flexible work arrangements.
• Dress-for-your-day approach.
• Up to 16 weeks' paid parental leave.
• Additional Personal Enjoyment Day.
• Study leave and financial assistance.
• Employee Benefits Program with rewards and discounts from leading retailers.
• Monthly drinks and regular social activities.
• Discounted health cover and wellbeing programs.
• Employee Assistance Program and wellbeing initiatives.
• Opportunities to contribute to a supportive, engaged and community-focused workplace.