Office Assistant

Frog Recruitment; City of Melbourne; On-site; AUD 54,000 - 90,000; Full time

Job summary

Frog Recruitment is partnering with a respected Melbourne law firm to recruit an Office Assistant. You will provide broad administrative and operational support, working closely with the Head of People & Culture and assisting with events, CPD sessions, communications, and onboarding.

This varied role suits an experienced administrator who enjoys being involved across a business, with opportunities to coordinate client materials and internal initiatives while keeping day-to-day operations running

Qualifications

• Experience in professional services administration.
• Strong organisational skills and attention to detail.
• Hands-on approach and proactive attitude.
• Confident communication with lawyers, clients, suppliers and internal teams.
• Good digital skills and presentation/formatting.
• Interest in events, communications or marketing.
• Friendly, easy-going, collaborative attitude.
• Initiative to identify and act on tasks.

Responsibilities

• Provide broad administrative and office coordination support to HR and the wider team.
• Coordinate internal and client-facing events from planning to setup.
• Assist with client communications, invitations, brochures, and materials ( Canva ).
• Support online content and communications, including LinkedIn updates and blogs.
• Assist with clerk and graduate onboarding and people-related administration.
• Coordinate suppliers, quotes, and venue arrangements.
• Provide reception cover and general office support as needed.

Skills

Organisational skills

Attention to detail

Communication

Digital skills

Event coordination

Canva experience

Client/stakeholder interaction

Tools

Canva

Microsoft Office

LinkedIn

Job description

Highly varied role where no two days are the same

Salary up to $85,000 - $90,000 package

Our client is a highly regarded law firm and recognised industry leader, providing specialist legal expertise. With more than 50 years of experience, the firm has built a strong reputation for delivering practical, strategic legal advice while developing long‑standing relationships with its clients and the broader community.

They are now looking for an Office Assistant to join their team and work closely with Head of People & Culture, providing broad administrative and operational support across the firm.

About the role

This is a varied administration role for someone who enjoys being involved across a business and is happy to turn their hand to whatever needs doing.

Alongside the day‑to‑day office administration, you will have the opportunity to assist with client events, CPD sessions, internal initiatives and some marketing and communications.

Key responsibilities

• Providing broad administrative and office coordination support to HR and the wider team, including office supplies, kitchen requirements, building management and general facilities
• Coordinating internal and client‑facing events, including seminars, CPD sessions, functions and staff initiatives from initial planning through to set‑up and pack‑down
• Assisting with client communications, invitations, brochures and other materials, with some use of Canva and digital platforms
• Supporting the firm’s online content and communications, including coordinating LinkedIn updates, blogs and articles and following up with lawyers for content
• Assisting with clerk and graduate onboarding, career administration and other people‑related administration
• Coordinating suppliers, obtaining quotes and assisting with venue and event arrangements
• Providing reception cover when required and assisting with general office support across the firm

About you

We are looking for an experienced administrator ideally from a professional services environment who enjoys variety and being the person who keeps things moving.

You’ll ideally have:

• Professional services administration experience, ideally within a law firm or similar environment
• Strong organisational skills and excellent attention to detail
• A practical, hands‑on approach and willingness to assist wherever needed
• Confidence communicating with lawyers, clients, suppliers and internal teams
• Good digital skills and an eye for presentation and formatting
• An interest in events, communications or marketing, without needing a formal marketing background
• A friendly, easy‑going personality and the ability to work well with a range of people
• The initiative to see what needs doing and get on with it