Operations Coordinator

DATS; North Maclean; Sur place; AUD 65 000 - 85 000; Plein temps

Résumé du poste

DATS is seeking an Operations Administrator to provide cross-functional support across warehouse, logistics, safety, training, procurement and asset management. This role will ensure accurate records, maintain training compliance, and support efficient, compliant operations.

You will manage purchase orders, supplier invoices, training matrices and licensing dates, while coordinating onboarding and safety initiatives to sustain high standards across site activities.

Qualifications

• Previous administration experience within warehousing, logistics, manufacturing, or supply chain operations.
• Strong Microsoft Office skills, particularly Excel.
• Experience using ERP/WMS systems (Pronto Xi preferred).
• Experience maintaining training, compliance, or operational records.
• Strong organisational and time management skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Understanding of warehouse operations and logistics processes (desirable).
• Experience with training coordination and competency management (desirable).
• Knowledge of workplace health and safety requirements (desirable).

Responsabilités

• Support operations team with logistics administration.
• Raise and process purchase requisitions and verify supplier invoices against approved purchase orders.
• Maintain purchase order registers and monitor open purchase orders and outstanding supplier deliveries.
• Support the authorisation workflow for operational expenditure and maintain procurement documentation and records.
• Maintain the site Training Matrix and Competency Register and coordinate onboarding and induction programs for new employees.
• Schedule internal and external training activities and maintain employee training records and competency assessments.
• Track licence, certification, and training expiry dates and prepare monthly training compliance reports.
• Maintain WHS documentation and registers and support incident reporting and investigation processes.
• Track corrective actions arising from incidents, audits, and inspections and coordinate safety meetings.
• Maintain registers for all MHE assets and monitor preventative maintenance and servicing schedules.

Connaissances

MS Office

Excel

Organizational skills

Time management

Outils

Pronto Xi ERP

Description du poste

The Operations Administrator provides administrative and compliance support across warehouse, logistics, safety, training, procurement, and asset management functions. The role is responsible for maintaining critical operational records, coordinating fleet and equipment administration, supporting workplace health and safety initiatives, managing training compliance, and ensuring accurate documentation to support an efficient and compliant operation.

Key responsibilities

Support operations team with logistics administration

Raise and process purchase requisitions and verify supplier invoices against approved purchase orders

Maintain purchase order registers and monitor open purchase orders and outstanding supplier deliveries

Support the authorisation workflow for operational expenditure and maintain procurement documentation and records

Maintain the site Training Matrix and Competency Register and coordinate onboarding and induction programs for new employees

Schedule internal and external training activities and maintain employee training records and competency assessments

Track licence, certification, and training expiry dates and prepare monthly training compliance reports

Maintain WHS documentation and registers and support incident reporting and investigation processes

Track corrective actions arising from incidents, audits, and inspections and coordinate safety meetings

Maintain registers for all MHE assets and monitor preventative maintenance and servicing schedules

About you

Previous administration experience within warehousing, logistics, manufacturing, or supply chain operations

Strong Microsoft Office skills, particularly Excel

Experience using ERP/WMS systems (Pronto Xi preferred)

Experience maintaining training, compliance, or operational records

Strong organisational and time management skills

High attention to detail and accuracy

Ability to manage multiple priorities and meet deadlines

Understanding of warehouse operations and logistics processes (desirable)

Experience with training coordination and competency management (desirable)

Knowledge of workplace health and safety requirements (desirable)