Operations & Compliance Administrator

LMATS Pty Ltd; Melbourne; On-site; AUD 52,000 - 70,000; Full time

Job summary

LMATS Pty Ltd in Melbourne is seeking a highly organised Administrator to support Branch and Section Managers, ensuring daily office, financial and reporting functions run smoothly within our Quality Management System and Workplace Health & Safety procedures.

This full-time role suits a detail-oriented professional who values compliance, accuracy and professional service delivery, contributing to a structured, safety-focused organisation.

Qualifications

• Experience in administrative and accounts support roles.
• Sound understanding of accounts payable/receivable and bookkeeping basics.
• Ability to follow structured systems and procedures.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Office and general office/accounting systems.
• Understanding of Quality and Workplace Health & Safety systems.

Responsibilities

• Manage incoming calls, emails and walk-in enquiries in accordance with company procedures
• Greet visitors and ensure site sign-in, induction and safety requirements are met
• Coordinate mail, couriers and deliveries
• Process purchase orders, quotes and draft invoices for review
• Manage accounts receivable/payable, debt collection, expense claims, petty cash and financial reporting
• Manage client portal requirements, including client questionnaires, employee onboarding and compliance documentation, and ongoing portal maintenance
• Maintain accurate filing systems, records and internal documentation, including subcontractor forms
• Update job schedules, assist with NDT bookings and maintain employee records
• Support HR administration including onboarding, inductions and leave processing
• Organise staff travel and accommodation as required
• Maintain office supplies, PPE, kitchen amenities and asset/vehicle registers
• Ensure all duties are performed in accordance with company Quality and Workplace Health & Safety systems
• Undertake other administrative duties as directed by management

Skills

Professional communication

Administrative support

Accounts payable/receivable

Bookkeeping basics

Organisational skills

MS Office

Quality & Safety procedures

Tools

Microsoft Office Suite

General accounting software

Job description

LMATS Pty Ltd in Melbourne is seeking a highly organised Administrator to support Branch and Section Managers, ensuring daily office, financial and reporting functions run smoothly within our Quality Management System and Workplace Health & Safety procedures.

This full-time role suits a detail-oriented professional who values compliance, accuracy and professional service delivery, contributing to a structured, safety-focused organisation.