Operations Co-Ordinator

Hunter Recruitment Group; Newcastle City Council; On-site; AUD 70,000 - 100,000; Full time

Job summary

Hunter Recruitment Group is seeking an Operations Coordinator for a site/office-based role in the Newcastle region. The role supports compliance, quality, project delivery and administration to enable crews to focus on the tools.

It involves coordination across safety, QA, procurement and client liaison. Ideal candidates will have experience in heavy industry, fabrication or maintenance, with a strong grasp of WHS, ITPs, NDT and document control.

Responsibilities

• Compliance & Safety: compiling and submitting rescue plans, SWMS, inductions and medicals; toolbox talks; safety management and regulatory compliance.
• Quality Assurance: QA of fabrication drawings, hydrotesting, IT Plans, weld procedures, document control; QA records; ensure standards meet expectations.
• Project Coordination: procurement, client liaison, depot maintenance scheduling, resource allocation, tender support and supplier invoices oversight.

Job description

Operations Coordinator

Our Client

Is a specialist engineering and maintenance business serving the bulk fuel storage & other industrial sectors. They deliver maintenance and project management of carbon and fuel storage systems for asset owners and terminal operators across the region.

Quality of work has led to decades of service to the market. The work demands precision, discipline and an uncompromising approach to safety and quality.

The organisation operates across client terminals and their own workshop and depot, supporting clients. Trusted to do complex, high-consequence work and to do it right the first time.

The Role

Reporting to the Managing Director and working closely with our lead hands on resource allocation and job priorities, the Operations Coordinator is the engine room of the business. You will keep our compliance, quality, project delivery and administration running smoothly so our crews can stay focused on the tools. It is a broad, hands‑on role that touches almost every part of the operation.

Compliance & Safety

• Compiling and submitting rescue plans for confined space entry (CSE) and work at heights (WaH)
• Compiling and submitting Safe Work Method Statements (SWMS) for all site-based works
• Organising employee and contractor inductions, training and refreshers
• Arranging employee medicals and drug & alcohol testing as required
• Organising and conducting workshop toolbox talks
• Managing the organisations Safety Management System and ensuring operations remain legally compliant with health, safety and industry regulations

Quality Assurance

• Workshop QA of fabrication drawings and check measuring when required
• Organising hydrotesting of pipework and valves, and external NDT/NDE.
• Compiling and submitting Inspection & Test Plans (ITPs) and managing weld procedures
• Document control, revision updates and paint application QA records
• Ensuring quality control standards meet customer and company expectations

Project Coordination

• Procurement of materials, equipment rental and sub-contractors
• Client liaison and relations, and coordination of bunker jobs
• Managing contracted scheduled and ad-hoc depot maintenance
• Allocating resources, prioritising jobs and arranging accommodation for crews working away
• Assisting the Managing Director with tendering for new works and compiling tender and quote letters
• Reviewing and approving supplier and client invoices, checking job spreadsheets and jobsheets, and monitoring job budgets

HR & Administration

• New employee onboarding and recruitment advertising as required
• HR and award compliance, particularly pay rates and the better off overall test (BOOT)
• Review of payroll, insurance renewals and claims, and contracts and agreements management
• New supplier credit applications and annual rate increases

The Candidate

This role will suit an organised, switched‑on operator who thrives on variety and takes genuine ownership of getting things done. You will likely come from a heavy industry, engineering, fabrication or maintenance background and understand what good safety and quality systems look like in practice.

We are particularly keen to hear from candidates who can demonstrate:

• Experience coordinating operations, compliance or projects in an industrial, fabrication or maintenance environment
• Sound working knowledge of WHS obligations, including confined space and work at heights requirements
• Familiarity with quality systems such as ITPs, NDT, weld procedures and document control
• Strong administrative, scheduling and budget-tracking skills, with confident use of relevant systems and portals
• Clear communication and the ability to liaise effectively with crews, clients and sub-contractors

This is a full‑time, site/office-based role in the Newcastle region, working Monday to Thursday 7:00am - 3:30pm and Friday 7:00am - 1:00pm. A competitive salary package will be discussed with shortlisted candidates, commensurate with experience. Candidates must be eligible to work in Australia and hold a current driver's licence.

The successful candidate will need to meet pre‑employment screening criteria, including a medical and drug & alcohol test, a criminal history check, and provide 2 x work‑related referees.

Additional information

• Own compliance, quality assurance, project coordination and administration
• Established specialist in the maintenance of carbon & fuel storage systems
• Monday to Thursday 7:00am - 3:30pm, with an early finish at 1:00pm Fridays