Executive Assistant For A Building Maintenance Company In Australia (Home Based Part Time)

Virtual Coworker Inc.; Bathurst; Remote; AUD 107,000 - 150,000; Full time

Job summary

Virtual Coworker Inc. is seeking an Executive Assistant to support international C-suite executives, delivering top-tier administrative operations with remote flexibility.

You will manage complex calendars, coordinate international travel, triage inbox, prepare board decks, and drive follow-ups across time zones, while maintaining confidentiality.

This full-time remote role requires 4+ years of EA experience in global settings and strong English communication.

Qualifications

• 4+ years as an Executive Assistant supporting C-level executives in international settings.
• Proficient in Google Workspace, Microsoft 365, Slack, and scheduling platforms.
• Excellent written and spoken English with high attention to detail.
• Discreet with strong confidentiality.

Responsibilities

• Manage complex calendars and time-zone aware scheduling.
• Coordinate international travel and events.
• Triage inbox and draft responses for leadership.
• Prepare agendas and board decks; track action items.
• Oversee administrative projects and expense reporting.

Skills

Calendar management

Executive support

Cross-time-zone coordination

Google Workspace

Microsoft 365

Slack

Scheduling software

Tools

Google Workspace

Microsoft 365

Slack

Motion

Calendly

Job description

Executive Assistant For A Building Maintenance Company

Remote (South Africa) | Supporting an International Company

Monday - Friday | Full-Time

Elevate your career by providing top-tier strategic and operational support to global C-suite executives while enjoying full remote flexibility.

You will own high-level administrative operations, calendar management, and cross-time-zone coordination for senior international leadership. Serving as the primary gatekeeper and operational anchor, you will drive efficiency across executive workflows and executive project management.

Please note: This application is part of an ongoing initiative to build our international talent pipeline. By applying, your profile will be added to our pool for immediate consideration as active roles open up.

What You'll Do

• Calendar & Schedule Management: Strategically manage complex executive calendars, resolving scheduling conflicts across multiple global time zones.


• Travel & Event Coordination: Organize seamless international travel itineraries, accommodation, logistics, and executive meeting schedules.


• Inbox & Communication Triage: Filter and prioritize incoming high-volume communications, drafting professional responses on behalf of leadership.


• Meeting & Operational Support: Prepare meeting agendas, compile board decks, attend critical calls to capture action items, and drive follow-ups.


• Administrative Project Ownership: Lead routine operational workflows, expense report processing, and document management with high accuracy.

What You Bring

• Experience & Certifications: 4+ years of experience as an Executive Assistant supporting C-level executives or senior directors in international settings.


• Core Technical/Specialized Skills: Advanced proficiency in Google Workspace, Microsoft 365, Slack, and modern scheduling platforms (e.g., Motion, Calendly).


• Background & Domain Expertise: Strong background in business operations, corporate administration, or project coordination.


• Technical Translation / Delivery: Exceptional written and verbal English communication with acute attention to detail.


• Working Style: Highly discreet, emotionally intelligent operator who anticipates executive needs and maintains strict confidentiality.

Remote Work Requirements

• Hardware: Reliable personal laptop or desktop capable of running all role-required software.


• Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.


• Workspace: A dedicated, quiet, and professional home-office environment.


• Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

Connecting the extraordinary talent of South Africa with businesses around the world.